Meeting Planner / Project Manager - Full-time

Title: Meeting Planner / Project Manager   Reporting to: Senior Project Manager / Operations Lead   Job purpose: Responsible for the planning and execution of events from conception through to completion   At touch associates, we believe…. Loving what you do is infectious Events & Communications need to be engaging. Only then will they deliver results We learn every day, inspired by your world, the Events & Communications industry and the ever-fascinating interactions with human behaviour There is always something to share   Key responsibilities and accountabilities: Client Management Support the Client team in the preparation of RFP & Proposals as required Attend Client pitch / presentation as required Attend Client meetings, calls and reviews on a regular basis or as required Communicate changes to Client structure as and when relevant Project / Event Operational Delivery Management Manage & update the operational touch process within PROJECT LAB 360 on a regular basis or as and when required Manage & update Project Management Tool (COSMOS) to reflect project timelines Manage and deliver multiple sized projects of varying complexity within client timeframes and budget specified In-depth knowledge of Healthcare / Pharmaceutical meeting planning (including, but not limited to, Steering Committee Meetings, Investigator Meetings, Advisory Boards, Symposia and similar) Website creation and development where required Accurate Data management Set, communicate and drive timelines and priorities within each project Communicate, maintain and develop client relationships Manage supplier relationships Adhere to client specific SLA's and process requirements where necessary Provide leadership, motivation, direction and support to your project team wherever appropriate Travel to onsite inspections and project manage events onsite as and when required Track negotiations throughout the project life Regular communication and attend meetings within the project team to provide project status updates Attend ‘kick off' meetings ‘briefings' and ‘de-brief' meetings as and when required Adhere to ‘on-site' etiquette at all times ensuring a positive representation of touch Client Governance Liaison with Governance Team to ensure all process documents are up to date and accurate Ensure compliance with client and company SLA's Ensure compliance with all client and company privacy and security protocols Ensure compliance with GDPR (General Data Protection Regulations) 2018 Regulations Budget Reconciliation & Finance Management Review and give final sign off to all client budgets ensuring: Client SLA's are taken into account Profit maximization Accurate charging of costs (Supplier & Expenses) to the budget Review and ensure currency exchange is managed in line with financial updates and checked regularly Ensure prompt reconciliation post event (maximum 30 working days) Manage and submit personal expenses and credit card reconciliations within timeframes specified HubPlanner Input of timesheet activity on a weekly basis The Big Intimacy Ensure personal conduct is consistent with touch values and live those values everyday: Team PlayerAdventurousCreativeTrustedCourageousLoyal General Work collaboratively with Board, Peers and all teams to ensure effective delivery of all client projects Attend company training days as and when required Attend company meetings as and when required   Enjoy what you do and never be afraid to go the extra mile to exceed the client expectations adding wherever possible a little touch of sparkle Meetingjobs.com. Keywords: Meeting and Convention Planner, Location: Indianapolis, IN - 46204