Ops Administrative Assistant II - Full-time / Part-time

Requisition No: 25929

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE ASSISTANT II - 64942260

Position Number: 64942260

Salary: $12.50/hour

Posting Closing Date: 12/15/2017

REQUIREMENTS

This is a professional administrative support position that provides a wide range of moderate to complex administrative, clerical, purchasing and secretarial assignments for the Health Education Department of the Florida Department of Health Marion County. This position is also responsible for the Florida Healthy Babies Initiative. The position requires the ability to take initiative, work independently, and think creatively. Strong communication skills-written and verbal, ability to multitask and prioritize, and attention to detail required. The individual in this position will report to the Health Education Program Manager-SES. A valid driver's license is required for this position. This is a grant funded position- if funding is discontinued this position may be eliminated.

Must have at least two years of experience in administrative support. Must have experience in public speaking and/or community outreach. Experience in purchasing preferred. Experience in submitting monthly reports preferred.

All applications must be completed online through People First. No faxed or mailed applications will be accepted by the agency.

NOTE: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and participation in direct deposit.

Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

WHAT IS OPS EMPLOYMENT?

Other Personal Services (OPS) employment is a temporary employer/employee relationship used solely for accomplishing short term or intermittent tasks. OPS are at-will employees and are subject to actions such as pay changes, changes to work assignment and terminations at the recommendation of the employer.

WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES? (If applicable)

* State of Florida 401(a) FICA Alternative Plan- Mandatory

* Workers' Compensation- Mandatory

* Reemployment Assistance (Unemployment Compensation)- Mandatory

* Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)

* Deferred Compensation- Voluntary

* Employee Assistance Program- Voluntary

WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?

* Any form of paid leave

* Paid holidays

* Participation in the Florida Retirement System

* Reinstatement rights or retention rights

KNOWLEDGE, SKILLS & ABILITIES

Ability to work independently and as a team

Ability to multi-task effectively while meeting assigned deadline

Ability to problem solve

Ability to pay attention to details

Ability to communicate effectively-written and verbal

Ability to establish and maintain effective working relationships with others

Ability to prepare, submit and schedule travel, meeting and other arrangements for staff

Ability to record, compile, transcribe and distribute meetings minutes

Ability to coordinate and schedule travel, meeting, and other arrangements for staff

Ability to write reports

Ability to obtain, gather, and analyze data for various purposes

Ability to maintain electronic and hard copy records

Ability to assist with education and outreach programs for youth and adults

Ability to assist in a classroom setting

Ability to operate audiovisual equipment and computer systems (programs and devices)

Knowledge of office management, procedures and practices

Knowledge of clerical and administrative procedures and systems such as filling and record keeping

Knowledge of Microsoft Word, Excel, Power Point, Publisher, and Outlook

POSITION DESCRIPTION

This is a professional administrative support position that provides a wide range of moderate to complex administrative, clerical, purchasing and secretarial assignments for the Health Education Department of the Florida Department of Health Marion County. This position is also responsible for the Florida Healthy Babies initiative. The position requires the ability to take initiative, work independently, and think creatively. Strong communication skills-written and verbal, ability to multitask and prioritize, and attention to detail required. The individual will be expected to work with community and corporate partners in a professional, diplomatic, sensitive and confidential manner. The individual in this position will report to the Health Education Program Manager-SES. A valid driver's license is required for this position. This is a grant funded position- if funding is discontinued this position may be eliminated.

The Administrative Assistant II will be responsible for the following:

Oversees the requirements of Florida Healthy Babies. Responsible for submitting quarterly reports. Provide community education and assist in community outreach activities for the Florida Healthy Babies Initiative. Assists with the coordination, planning, and production of community events to promote public health and well-being. These duties may include preparing presentations, assembling displays, preparing event supplies, and other duties as assigned. Represent the Department of Health at community meetings and events, including occasional nights and weekends.

Performs other related duties as directed.

Assists the BRAZEN sexual risk avoidance program during community education and outreach activities. Responsible for aiding the Health Educators by handling participant sign-in sheets, passing out materials, coordinating group activities, assisting with presentations, and other duties as requested.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market: Ocala