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Senior Clerical Specialist - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Fort Walton Beach, FL Fort Walton Beach, Florida |
About this job
Requisition No: 24895
Agency: Department of Health
Working Title: SENIOR CLERICAL SPECIALIST - 64063101
Position Number: 64063101
Salary: $24,698.00
Posting Closing Date: 11/28/2017
The Florida Department of Health in Okaloosa County is seeking a highly motivated, hardworking, self-motivated Senior Clerk Specialist to fill an entry level clerical position in the immunizations department. This is a highly responsible and specialized position that is fast paced and interacts with the public daily. Services will be provided primarily to parents seeking immunizations for their children and to various clients with immunization needs. Applicant should have the desire to work in public service and have excellent people and communication skills.
This position operates using a high level of independent judgement and critical thinking. This position works under the supervision of the Community Health Nursing Director providing specialized clerical duties which support the entire operations of the immunization department. This position works closely with Florida Shots Immunization Support Team to ensure proper documentation of all vaccines administered and appropriate functioning of the FL SHOTS Immunization Module.
Responsible for determining client eligibility for the Vaccines for Children Program (VFC), adult health immunization programs, employee health program and managing community partner vaccine purchase orders. Schedules and checks in all immunization clients into the HMS and FL SHOTS database. Accurately inputs all demographic, financial and third-party insurance information into the database. Checks FLMMIS for Medicaid eligibility and enters data into HMS accurately for billing. Completes encounter document for billing using appropriate forms and ensures all immunization data is accurately imported into the HMS system within 7 days of vaccine administration. Enters historical immunization records and information into the FL SHOTS database to determine immunization status of clients seeking services. Processes clients for nurse encounters to receive needed vaccines. Produces and creates DH 680 and 681 forms per policy and reviews for accuracy. Manages all immunization requests and immunization inquiries for DOH -- Okaloosa. Assists clients with other needs by directing to appropriate department or program.
Works as the lead clerk by maintaining operations of the entire immunization program. This includes sending request for and receiving copies of immunizations records from outside agencies. Ensures all legal requirements for confidentiality are met and proper release is obtained prior to releasing records. Manages all immunization records electronically in FL SHOTS, also manages paper records prior to FL SHOTS following DOH records retention and purge guidelines.
Responsible for maintaining the priority tickler on all immunization clients under the age of two years. Works closely with supervisor to perform follow-up activities of clients in priority categories as designated by agency policy. Prepares and sends reminder recall cards and letters to clients as appropriate and by agency policy. Participates in performance improvement activities and provides reports to management regarding performance indicators.
Information Custodian for the designated information set of Immunization, responsible for the security and confidentiality of all information contained within this information set(s). Responsible for working with the security coordinator to ensure all applicable rules, regulations and policies regarding the security of information are enforced with respect to this information set..
Prioritizes work and uses timely wisely. Performs other job related duties as delegated by the supervisor as required in support of the Agency's vision and mission. Participates in training, workshops, in services, conferences, staff meetings and other activities related to public health. Participates in cross training and staff development activities for the purpose of career development. May be called upon to work in disaster shelters in time of natural disasters/emergencies and perform other emergency work as required. Responsible for completing assigned work on time. Responsible for entering EARs service and time data into HMS system accurately on a weekly basis (minimally) and not to exceed 14 days from service provision.
Interviews will be offered to the most qualified applicants and may be held in a public forum or open meeting format. The interview panel may consist of Department of Health staff, County Health Department staff, representatives of community partner organizations and representative(s) of the respective Board of County Commissioners. No telephone interviews will be offered. All interviews are to be conducted face to face in Okaloosa County, Florida.
Any travel required to attend an interview will be the responsibility of the applicant.
Note: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) in order to conduct the background check.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending on the date of your retirement.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Nearest Major Market: Fort Walton Beach
Agency: Department of Health
Working Title: SENIOR CLERICAL SPECIALIST - 64063101
Position Number: 64063101
Salary: $24,698.00
Posting Closing Date: 11/28/2017
The Florida Department of Health in Okaloosa County is seeking a highly motivated, hardworking, self-motivated Senior Clerk Specialist to fill an entry level clerical position in the immunizations department. This is a highly responsible and specialized position that is fast paced and interacts with the public daily. Services will be provided primarily to parents seeking immunizations for their children and to various clients with immunization needs. Applicant should have the desire to work in public service and have excellent people and communication skills.
This position operates using a high level of independent judgement and critical thinking. This position works under the supervision of the Community Health Nursing Director providing specialized clerical duties which support the entire operations of the immunization department. This position works closely with Florida Shots Immunization Support Team to ensure proper documentation of all vaccines administered and appropriate functioning of the FL SHOTS Immunization Module.
Responsible for determining client eligibility for the Vaccines for Children Program (VFC), adult health immunization programs, employee health program and managing community partner vaccine purchase orders. Schedules and checks in all immunization clients into the HMS and FL SHOTS database. Accurately inputs all demographic, financial and third-party insurance information into the database. Checks FLMMIS for Medicaid eligibility and enters data into HMS accurately for billing. Completes encounter document for billing using appropriate forms and ensures all immunization data is accurately imported into the HMS system within 7 days of vaccine administration. Enters historical immunization records and information into the FL SHOTS database to determine immunization status of clients seeking services. Processes clients for nurse encounters to receive needed vaccines. Produces and creates DH 680 and 681 forms per policy and reviews for accuracy. Manages all immunization requests and immunization inquiries for DOH -- Okaloosa. Assists clients with other needs by directing to appropriate department or program.
Works as the lead clerk by maintaining operations of the entire immunization program. This includes sending request for and receiving copies of immunizations records from outside agencies. Ensures all legal requirements for confidentiality are met and proper release is obtained prior to releasing records. Manages all immunization records electronically in FL SHOTS, also manages paper records prior to FL SHOTS following DOH records retention and purge guidelines.
Responsible for maintaining the priority tickler on all immunization clients under the age of two years. Works closely with supervisor to perform follow-up activities of clients in priority categories as designated by agency policy. Prepares and sends reminder recall cards and letters to clients as appropriate and by agency policy. Participates in performance improvement activities and provides reports to management regarding performance indicators.
Information Custodian for the designated information set of Immunization, responsible for the security and confidentiality of all information contained within this information set(s). Responsible for working with the security coordinator to ensure all applicable rules, regulations and policies regarding the security of information are enforced with respect to this information set..
Prioritizes work and uses timely wisely. Performs other job related duties as delegated by the supervisor as required in support of the Agency's vision and mission. Participates in training, workshops, in services, conferences, staff meetings and other activities related to public health. Participates in cross training and staff development activities for the purpose of career development. May be called upon to work in disaster shelters in time of natural disasters/emergencies and perform other emergency work as required. Responsible for completing assigned work on time. Responsible for entering EARs service and time data into HMS system accurately on a weekly basis (minimally) and not to exceed 14 days from service provision.
Interviews will be offered to the most qualified applicants and may be held in a public forum or open meeting format. The interview panel may consist of Department of Health staff, County Health Department staff, representatives of community partner organizations and representative(s) of the respective Board of County Commissioners. No telephone interviews will be offered. All interviews are to be conducted face to face in Okaloosa County, Florida.
Any travel required to attend an interview will be the responsibility of the applicant.
Note: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) in order to conduct the background check.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending on the date of your retirement.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Nearest Major Market: Fort Walton Beach