Administrative Assistant I - Full-time / Part-time

Requisition No: 24081

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64049935

Position Number: 64049935

Salary: $979.97 biweekly

Posting Closing Date: 11/26/2017

Thank you for your interest in career opportunities with the Florida Department of Health in Hernando County. If you are looking to establish a successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team! Applicants will be contacted directly if selected for an interview.

Note: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position performs independent duties and responsibilities assisting the Environmental Manager in providing/performing analysis and research on a variety of administrative functions for Environmental Health. Duties involve independent work assisting the Environmental Manager to facilitate the effective operations of the Environmental Health department and the Hernando County Health Department.

Responsible for composing and typing correspondence as requested by the Environmental Manager. Investigates routine subject matters, prepares special reports and legal notices according to policies and procedures. Responsible for monitoring and processing legal notices according to established policies. Utilizes computer for the creation of all correspondence and documents. Maintains documents within the computer and electronic files, retrieving and/or printing documents as requested/required.

Responsible for assisting in conducting and facilitating of daily administrative duties and special projects as assigned by the Environmental manager. Responsible for preparing permits, logs and files for permitted operations, i.e., Onsite Sewage Treatment and Disposal System (OSTDS) permits, Food Establishments, Mobile Home and RV Parks, Swimming Pools and Bathing Places, Biomedical Waste, Tanning Facilities and Tattoo Artists and Establishments. Responsible for entering OSTDS permit numbers in the plat book as permanent records.

Maintains current department policies and procedures as found in the Department Rules and Regulations and Florida Statutes. Processes routine subject matters within established policies. Researches information requested by the Environmental Manager and prepares response documents as requested.

Reviews reports received by the Environmental Manager. Coordinates completion dates of assigned projects. Performs special assignments, researches information and prepares reports for review.

Inventories all Environmental Health forms and supplies; orders as needed and/or requested. Assigned purchasing card responsibilities. Prepares and processes purchase requisitions for commodities and services using MyFlorida Marketplace.

Attends training seminars, classes and training as they become available to maintain current on all policies and procedures. Assures confidentiality of information contained in correspondence and memoranda typed for the Environmental Health section. Reports breaches of security to supervisor. Performs other related duties as requested/required.

Responsible for securing the designated information set for the purposes of protecting confidentiality, data integrity, and appropriate access, for all information, both confidential and public record, which is stored in hard copy or electronic formats.

Knowledge, Skills, and Abilities, Including Utilization of Equipment required for the position:

Knowledge of administrative principles and practices. Knowledge of office procedures and practices.

Knowledge of the methods of data collection.

Knowledge of the principles and techniques of effective communication.

Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.

Ability to prepare correspondence and administrative reports.

Ability to understand and apply applicable rules, regulations, policies and procedures.

Ability to utilize problem-solving techniques.

Ability to work independently.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month and year) identifying company name or if unemployed. Incomplete applications will not be considered.

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Important Notices- Please be advised:

* Note: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days

Current State Employees - Salary for current employees is based on employee's current payband/paygrade.

Only U.S. citizens and lawfully authorized alien workers will be hired.

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, visit http://www.sss.gov.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Fingerprinting is required of the successful applicant for a sensitive position. Note: You will be required to provide your Social Security Number (SSN) to conduct this background check.

Successful completion of a drug test is a condition of employment for safety-sensitive positions.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending on the date of your retirement.

Veteran Information: Certain veterans and spouses of veterans receive preference in employment by the state (applies only to positions within the Career Service).

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Department of Health Career Service employees enjoy the following benefits:

State of Florida Retirement package - 3% employee contribution required

9 Annual paid holidays

Ability to earn 104 hours of paid Annual Leave (annually)

Ability to earn 104 Hours of paid Sick Leave (annually)

Health insurance for individual or family coverage - State pays 80% of premium

Life insurance -- State pays 80% of premium

Additional supplemental insurances available such as dental, disability, etc.

Tax Deferred Medical and Child Care Reimbursement Accounts available

Tuition waiver available

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

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