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in Springfield, MO
$17est. per hour Storm Restorations of America • 2d ago13.5 mi Use left and right arrow keys to navigate
Conservation Admin Coord
•30 days ago
| Hours | Full-time |
|---|---|
| Location | Springfield, MO (Bass Pro Shops Base Camp) SPRINGFIELD, Missouri |
About this job
JOB SUMMARY: To serve as the administrative coordinator for the Conservation Department with responsibility for department budget, financial transactions, files, supplies, general organization, clerical work, and day to day operations of the department
SPECIFIC DUTIES:
DUTIES RELATED TO DEPARTMENT DIRECTOR:
The daily calendar, the daily task list, office priorities, budget, invoice payment, clerical duties, preparation of speeches in speech format, Power Point presentations, coordination of daily office priorities, administrative liaison to other departments
OTHER ADMINISTRATIVE DUTIES AS REQUIRED:
CONSERVATION DEPARTMENT PROGRAM ASSISTANT WORK:
To help with the administrative implementation of Bass Pro Shops Outdoor Days events with conservation staff. The duties include: preparing marketing material, program documents, and assistance with volunteer coordination and registration at the major Outdoor Days events.
Relationships
Skills & Competencies
SPECIFIC DUTIES:
- Monitor phone, emails, & calendar for the Director of Conservation.
- Maintain records and files for all current and new projects affecting the Director or the Department.
- Maintain current active files as well as archive files
- Maintain departmental budget, including processing invoices, reconciling bank statements, reconciling credit card statements, and communicating with the accounting and tax departments as necessary
- Maintain Director’s speech files for easy access
- Maintain Founder’s speech files.Scan, save, make files
- Order department office supplies
- Oversee online grant request system (Benevity) and review/approve/decline/fulfill conservation-related requests
- Pull products for events and/or donations
- Support Conservation Department Program and Event Coordinator
DUTIES RELATED TO DEPARTMENT DIRECTOR:
The daily calendar, the daily task list, office priorities, budget, invoice payment, clerical duties, preparation of speeches in speech format, Power Point presentations, coordination of daily office priorities, administrative liaison to other departments
OTHER ADMINISTRATIVE DUTIES AS REQUIRED:
- Back up to administrative assistant to Founder of Bass Pro Shops
- The keeper of Founder’s key speeches and presentations
CONSERVATION DEPARTMENT PROGRAM ASSISTANT WORK:
To help with the administrative implementation of Bass Pro Shops Outdoor Days events with conservation staff. The duties include: preparing marketing material, program documents, and assistance with volunteer coordination and registration at the major Outdoor Days events.
Relationships
- Conservation Department Event Coordinator
- Bass Pro Communications Team
- Bass Pro Creative Department
- Bass Pro Community Affairs Team
- Bass Pro Tax and Budget Department
- Bass Pro Administration
- Bass Pro Travel Department
- Bass Pro Store Managers
- National, State, and Local Conservation Partner Agencies
- State Agencies
- Local Media
Skills & Competencies
- Computer knowledge and basic problem-solving
- Microsoft Office programs
- Outlook
- Excel
- Word
- PowerPoint
- Adobe Acrobat
- Good organizational skills and attention to detail
- Ability to format professional letters and documents
- Good grammar usage
- Records keeping and retrieval
- Light bookkeeping
- Putting together PowerPoint presentations
- Filing and file retrieval