Government Contract Coordinator

Overview:

Searches for, and responds to, state and local government requests for bids & proposals and administers awarded contracts.

Responsibilities:

• Ensure Medline is registered with all appropriate state/local government procurement departments to receive bid notices for Medline product line categories.
• Search internet and bid subscription sites for bid requests issued by state & local agencies.
• Cross reference product descriptions on bid requests to profitable Medline products. Coordinate with the applicable Sales Rep., divisions, and inventory management if quantities are large.
• Review proposed bid requests for freight terms, bid bonds required and other terms & conditions prior to submitting.
• Acquire documented authorizations for pricing lower than your authority level.
• Submit bids in timely manner (prior to due date) by the method as required by bid specifications.
• Upon contract award, notify all parties Sales Rep, Inventory Mgmt, Product Divisions, etc.
• Make sure item prices are submitted to Pricing Team upon award notification.
• Update contracts as needed and file paper copies of bid/contract documents.
• Keep track of all awarded contracts to include expiration dates and/or opportunities to extend.
• Administer contracts in accord with bid specifications and contract requirements.
• Work with procurement offices of state and local agencies when needed.
• Grow overall sales of state and local government contracts.
• Become a Notary Public and get your Notary Seal in order to notarize bid and contract documents.

Medline offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match. And much more!


Qualification

Education

• Bachelor’s degree.

Additional

• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Experience providing customer service to internal and external customers, including meeting quality standards for services, and evaluation of customer satisfaction.
• Experience in accomplishing tasks in an optimum order based on time, importance or other criteria.
• Basic knowledge of SAP.