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Executive Assistant/Sr. Administrative Assistant - Full-time / Part-time
| Hours | Full-time, Part-time |
|---|---|
| Location | Chicago, IL Chicago, Illinois |
About this job
Job Number: 452974
Executive Assistant/Sr. Administrative Assistant
Calling all Executive Assistants in downtown Chicago We have opportunities aplenty! If you have at least 5 years' experience in an Executive Assistant role, ideally supporting C-Suite Executives (VP or higher) in a corporate or professional healthcare environment, are professional in appearance/demeanor, and have a high proficiency in MS Office, including at least an intermediate level of Excel, then keep reading. In these roles you will act as the gate keeper for all visitors and callers, prepare complex reports, book all travel (domestic and international), and provide day-to-day administrative support to one or more executives or teams. You are the ideal candidate if you have a Bachelor's degree, at least 5 years' of similar experience, and have superior communication skills, verbal and written.
Responsibilities
Answer phone and greet guests, acting as a gate keeper for a very busy C-Suite Executive
Manage an ever-changing calendar and schedule meetings on behalf of the Executive
Prepare all meeting materials, including creating and editing presentations
Book/coordinate all business travel, accommodations, and reservations for restaurants and entertainment
Prepare expense reports, manage the company credit card expenses
Order supplies and ensure the office functions efficiently on a daily basis, including addressing technical difficulties
Manage office vendors and deliveries
Plan and coordinate meetings on premise and off, small and large events, and manage all related logistics
Administer to special projects as necessary
Qualifications
Bachelor's degree required
5+ years' Executive Assistant/Sr. Administrative Assistant experience
MS Office Proficiency - intermediate to advanced Excel and PowerPoint
Domestic AND International travel coordination experience
Expense report experience
Vendor management experience
Professional appearance and communication
Strong multi-tasking and prioritization skills in a fast-paced corporate environment
Please apply right away for a variety of Administrative/Executive Assistant opportunities in downtown Chicago. Our clients are moving quickly and actively interviewing now!
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