ADMIN ASST/SR OFFICER - Full-time / Part-time

POSITION PURPOSE - Performs advanced, diversified and confidential executive-level secretarial duties requiring broad and comprehensive experience, skill and knowledge of organization' s policies and practices.

MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES -
-Independently identifies needs and initiates projects requiring assistant to set priorities and procedures for accomplishing work.
-Assistants collect information, compile, and analyze data and put in presentable form for officer.
-Where project requires information from sources outside of immediate function assistant may direct and delegate work to others.
-Receives and reviews highly sensitive correspondence for officer.
-Recommends solutions or actions required.
-Independently responds to routine correspondence under own signature or drafts response for officer' s review on more complex correspondence.
-Professionalism and confidentially are key.
-Screens telephone calls and visitors, and resolves routine and complex inquiries.
-Assistant may independently meet with or screen people before meeting with the officer.  
-May supervise a single or group of nonexempt support secretary staff, including hiring, training, and performance appraisal.
-Closely controls calendar, with authority to determine who may be scheduled.
-Authorizes approval for travel expense reports for officer.
-Reviews and questions where necessary, expense reports of officer' s direct reports.
-Retains authority to approve invoices and purchase requisitions under own signature.
-Makes complex domestic or international travel arrangements.
-Operates a variety of office equipment, such as a personal computer, printer, photocopier, transcriber, facsimile, scanner, or calculator.
-Progressively utilizes the features of one or more standard business software packages.

NATURE AND SCOPE -
-Provides primary support to assigned Senior Officer/Officer.
-Direct reports may include one or more Administrative Assistants, as well as one or more Clerks.
-Typically requires frequent persuasion or influencing of others.
-Usually assigns and reviews work of others.
-Typically procedures for analyzing situations and making conclusions are very diverse.
-Typically considers among a few options and past practice when solving problems.
-Typically there is some leeway for changing the order of assigned tasks.
-Prior approval is required before dealing with unassigned tasks.

ENVIRONMENTAL JOB REQUIREMENTS - Located in a comfortable indoor area. Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. There may a need to move or lift light articles.MINIMUM QUALIFICATIONS -  
-Must be eighteen years of age or older.
-Must pass the Drug Test.
-Must successfully complete any required training or orientation courses

EDUCATION REQUIRED - The knowledge, skills and abilities typically acquired through the completion of a high school diplomas and/or GED.

YEARS OF RELEVANT WORK EXPERIENCE - 3

PHYSICAL JOB REQUIREMENTS - Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES -
-PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
-Ability to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once.