Executive Assistant

About the Position

Guggenheim is seeking an exceptional Executive Assistant to join its team. This position will support the Chief Operating Officer of Guggenheim Investments. The successful candidate will have extensive experience with administrative duties, strong communication and interpersonal skills, as well as excellent organizational abilities. The position will require a 2-3 year commitment with the intent to advance into other roles within the operations team. This position is located in New York and will require travel to Darien, CT and occasionally the Chicago office.

Specific Responsibilities Include

• Manage clerical, administrative, organizational, and related matters including coordinating calls and meetings, maintaining office organization, arranging travel and entertainment, and processing invoices and expense reports
• Answer multiple telephone lines for COO and team. Able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary, and ensure that messages are received and conveyed promptly
• Proactively organize materials for calls, meetings, and travel, providing participant profiles for COO if needed
• Coordinate with Chief of Staff (COS) to manage COO calendar, including meeting/call preparation, ensure necessary participants have been invited and have accepted, prepare agenda in advance, arrange meeting facilities, coordinate with other participants and/or information presenters, as well as act as recording secretary and prepare action minutes if applicable
• Work closely with COS to remain apprised of schedule and upcoming COO commitments
• Assist with internal/external meetings and conference presentation preparation by coordinating media/materials
• Manage all travel arrangements: prepare itinerary/trip file; apprise other staff as necessary; coordinate hotels/meetings/meals; complete expense reports
• Mindful of deadlines on incoming requests and take action or ask for direction as needed and apprise COS of matters that require immediate COO attention or follow-up
• Compose correspondence and other documents upon request
• Tech savvy with Microsoft Outlook, Excel, and Visio org charts
• Able to respond to emails and requests of COO to ensure appropriate and timely communication to internal/external parties
• Perform other related duties as needed

Skills & Experience Required

• Bachelor s degree
• Minimum three years related Executive Administrative Assistant experience

• Ability to multi-task and work in a fast-paced environment

• Advanced computer skills to include, but not limited to Microsoft Office Suite; Outlook and Excel proficiency is a requirement
• Exceptional time management skills and ability to adhere to the fluid and flexible nature of the calendar in order to keep COO on schedule for meetings/calls throughout the day
• Constant and active time management of professional s daily meetings and calls
• Excellent interpersonal, organizational, communication and problem solving skills
• High level of attention to detail and accuracy and exceptional ability to multi-task
• Organized, detail oriented and extremely thorough while having the confidence and communication skills to ensure work processes are completed accurately and appropriately
• Must be hands-on and be willing to roll up their sleeves to perform any and all responsibilities needed to ensure success
• Ability to succeed in a fast-paced and entrepreneurial environment, with a willingness to share in both the big picture thinking and organizational tasksAbility to succeed in a fast-paced and entrepreneurial environment, with a willingness to share in both the big picture thinking and organizational tasksAbility to succeed in a fast-paced and entrepreneurial environment
• Must successfully pass a background and credit check
• Must be reliable and available to work nights and/or weekends
• Located in New York office with periodic travel potentially requested throughout the year
  

About Guggenheim Investments

Guggenheim Investments is the global asset management and investment advisory division of Guggenheim Partners, with expertise in fixed income, equity, and alternative strategies. We focus on the return and risk needs of insurance companies, corporate and public pension funds, sovereign wealth funds, endowments and foundations, consultants, wealth managers, and high-net-worth investors. Our team of investment professionals performs rigorous research to understand market trends and identify undervalued opportunities in areas that are often complex and underfollowed. This approach to investment management has enabled us to deliver innovative strategies providing diversification opportunities and attractive long-term results.

To succeed in the Guggenheim culture, candidates must be self-starters and strive for results. We are looking for people, who operate as business owners, adhere to the highest standards and think creatively to realize opportunities, wherever they may be.

Guggenheim Partners is an Equal Opportunity Employer committed to a diversified and inclusive workforce.