Executive Assistant to Chairman

An investment office on Michigan Avenue seeks a detail oriented Executive Assistant to the Chairman. The Executive Assistant will support the Chairman with scheduling, correspondence, and other administrative tasks. This is a great role for a highly organized Executive Assistant.

Responsibilities of the Executive Assistant to Chairman:

• Serve as gatekeeper for Chairman
• Manage flow of emails and phone calls as first point of contact
• Create, edit, and send documents and correspondence on behalf of Chairman
• Coordinate meetings, reservations, and appointments
• Process and approve various invoices
• Manage archive of membership information
• Assist with catering orders and various event-planning duties
• Maintain organized system for all office monies, receipts, and invoices
• Perform various administrative duties, including filing, scanning, and document management

Requirements of the Executive Assistant to Chairman:

• Must have at least 4 years of Executive support experience
• Must have strong organizational skills with excellent attention to detail
• Excellent written and verbal communication skills
• Highly proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook
• Must be able to work independently as well as in a team on various projects
• Dictation skills and strong understanding of new technology are major plusses