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in Needham, MA

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Hours Full-time, Part-time
Location Needham, MA
Needham, Massachusetts

About this job

When you woke up this morning did you look at the ceiling dreading the next cycle of the snooze alarm or did your feet hit the floor ready to take on the challenges of a new day? How you answer this question has as much to do with where you are going and the engagement you have with those that you work with. Needham Oil & Air knows it s the people that make the organization and carefully seeks to find candidates that have the desire to work as part of a team, constantly learn, and develop skills that will provide outcomes that are both financially and personally rewarding that result in peace of mind. We are seeking a Inside Sales/Administrative Assistant where your attitude will determine your altitude, if you see problems as opportunities to become a hero, we will help you unlock the potential you hold inside. Before you start thinking this is too good to be true; doing the right thing and serving the client in a moral and ethical way is woven into the fabric of our business. Start the process and a conversation to make a transition that can alter your life. *We are an Equal Opportunity Employer and all inquiries are kept confidential. To apply for: Inside Sales/Administrative Assistant@ Needham Oil & Air Click Below Position Purpose (Summary) The function of this position is to: * Schedule and book the sales appointments for in home sales people when clients and prospects call. * Schedule and book Oil deliveries and offer * Sell add-on services (like Ducting cleaning or accessories) and products. Explain process and services, and book the appointment to perform the work. * Develop profitable sales and acquire customers through our established sales and marketing program. * Identify new business opportunities by performing direct sales activities and providing support to the administrative personnel as requested. * Back up existing Staff when required to answer phone calls during the busy times. * Dispatch, manage and allocate resources to meet the expectations of our clients. * Follow up on quoted work with phone calls, emails and written correspondence. * Perform customer satisfaction calls after any work has been performed * Act as a customer advocate to resolve all issue that may occur. * Process paper work from the field, payments from the customers and respect the confidentiality of all information that they encounter. * Develop self-generated leads through networking, data mining (from existing client records) and referral generation from previous clients. Inside Sales/Administrative Assistant s Responsibilities/Duties/Functions/Tasks * Answer the phone promptly and professionally. * Call customers to confirm appointments and schedule as necessary. * Work closely with service, installation, delivery, and dispatch managers to coordinate scheduling and dispatch. * Receive, record, and maintain sales lead information, set appointments as necessary. * Communicate clearly, precisely, and in a friendly manner. Take and deliver messages as appropriate. Ensure messages are received and follow up as appropriate. * Ensure the accurate capture, data entry and maintenance of customer information. * Work closely with the service, IAQ and sales departments, recognizing and identifying possible sales opportunities facilitating appropriate follow up. * Be familiar with our company, products, and services so many questions can be answered without consulting others. * Alert managers quickly to significant customer issues, serving as a champion of the customers to our company. * Perform dispatching and scheduling of technicians and other resources. * Win the confidence of new clients when they call for service or repairs. * Schedule the client appointment and assign/match qualified staff to perform the work. * Increase revenue from established customers, and generate additional revenue from new customers by using proper sales techniques, problem solving skills and account management. * Follow-up on all leads, proposal, and potential sales until closed or lost * Track lost sales * Update the Customer Relationship Management (CRM) system for each interaction. * Perform customer satisfaction calls after each visit. * Ask for referrals and inform client where and how to make them. * Have a good working knowledge of our products and services being offered. This may require additional study and training both on and off site. * Continuously improve knowledge of HVAC work, and how Needham Oil & Air operates to benefit the customer. * Establish goals and objectives as they relate to the position, along with a plan of action to attain or exceed set goals. * Regularly review and monitor progress against goals, and seek assistance as needed. * Communicate effectively with associates, superiors, vendors and customers. * Possess superior interpersonal skills. * Efficiently manage time and schedules. * Be computer literate to the extent necessary to fulfill this function. Knowledge of Excel and Word is required. Should also be very familiar with the use of smart phones, email and text messaging. * Must be capable of understanding client needs, and favorably influence their decision. * Constantly be learning through training from suppliers, trade shows, seminars, independent study, and other employees. * Clean, neat and professional appearance. * Other duties as assigned To apply for: Inside Sales/Administrative Assistant@ Needham Oil & Air Click Below Keywords: Sales, Inside Sales, Order taker, Service, Dispatcher, Customer Service, Admin Asst, Administrative Assistant, Telemarketing, Customer care representative, Service advisor, HVAC, Air Conditioning, Heating, Communicator, AC Serving: : Abington, MA; 02351, Accord, MA; 02018, Acton, MA; 01718, 01720, Allston, MA; 02134, Arlington Heights, MA; 02475, Arlington, MA; 02474, 02476, Ashland, MA; 01721, Auburndale, MA; 02466, Avon, MA; 02322, Babson Park, MA; 02457, Bedford, MA; 01730, Bellingham, MA; 02019, Belmont, MA; 02478, Billerica, MA; 01821, 01822, Boston, MA; 02108, 02109, 02110, 02111, 02112, 02113, 02114, 02115, 02116, 02117, 02118, 02123, 02133, 02163, 02196, 02199, 02201, 02203, 02204, 02205, 02206, 02210, 02211, 02212, 02215, 02217, 02222, 02241, 02266, 02283, 02284, 02293, 02297, 02298, Braintree, MA; 02184, 02185, Brighton, MA; 02135, Brockton, MA; 02301, 02302, 02303, 02304, 02305, Brookline Village, MA; 02447, Brookline, MA; 02445, 02446, Burlington, MA; 01803, 01805, Cambridge, MA; 02138, 02139, 02140, 02141, 02142, 02238, Canton, MA; 02021, Carlisle, MA; 01741, Charlestown, MA; 02129, Chelsea, MA; 02150, Chestnut Hill, MA; 02467, Concord, MA; 01742, Dedham, MA; 02026, 02027, Dorchester Center, MA; 02124, Dorchester, MA; 02121, 02122, 02125, Dover, MA; 02030, East Boston, MA; 02128, East Walpole, MA; 02032, East Weymouth, MA; 02189, Easton, MA; 02334, Everett, MA; 02149, Fayville, MA; 01745, Foxboro, MA; 02035, Framingham, MA; 01701, 01702, 01703, 01704, 01705, Franklin, MA; 02038, Hanscom Afb, MA; 01731, Hingham, MA; 02043, 02044, Holbrook, MA; 02343, Holliston, MA; 01746, Hopedale, MA; 01747, Hopkinton, MA; 01748, Hudson, MA; 01749, Hull, MA; 02045, Hyde Park, MA; 02136, Jamaica Plain, MA; 02130, Lexington, MA; 02420, 02421, Lincoln, MA; 01773, Lynn, MA; 01901, 01903, 01905, 01910, Malden, MA; 02148, Mansfield, MA; 02048, Marlborough, MA; 01752, Mattapan, MA; 02126, Maynard, MA; 01754, Medfield, MA; 02052, Medford, MA; 02153, 02155, Medway, MA; 02053, Melrose, MA; 02176, Mendon, MA; 01756, Milford, MA; 01757, Millis, MA; 02054, Milton Village, MA; 02187, Milton, MA; 02186, Nahant, MA; 01908, Natick, MA; 01760, Needham Heights, MA; 02494, Needham, MA; 02492, New Town, MA; 02456, Newton Center, MA; 02459, Newton Highlands, MA; 02461, Newton Lower Falls, MA; 02462, Newton Upper Falls, MA; 02464, Newton, MA; 02458, Newtonville, MA; 02460, Nonantum, MA; 02495, Norfolk, MA; 02056, North Easton, MA; 02356, 02357, North Waltham, MA; 02455, North Weymouth, MA; 02191, Norwood, MA; 02062, Nutting Lake, MA; 01865, Pinehurst, MA; 01866, Plainville, MA; 02762, Quincy, MA; 02169, 02170, 02171, 02269, Randolph, MA; 02368, Reading, MA; 01867, Readville, MA; 02137, Revere, MA; 02151, Rockland, MA; 02370, Roslindale, MA; 02131, Roxbury Crossing, MA; 02120, Roxbury, MA; 02119, Saugus, MA; 01906, Sharon, MA; 02067, Sheldonville, MA; 02070, Sherborn, MA; 01770, Somerville, MA; 02143, 02144, 02145, South Boston, MA; 02127, South Easton, MA; 02375, South Walpole, MA; 02071, South Weymouth, MA; 02190, Southborough, MA; 01772, Stoneham, MA; 02180, Stoughton, MA; 02072, Stow, MA; 01775, Sudbury, MA; 01776, Upton, MA; 01568, Waban, MA; 02468, Wakefield, MA; 01880, Walpole, MA; 02081, Waltham, MA; 02451, 02452, 02453, 02454, Watertown, MA; 02471, 02472, 02477, Waverley, MA; 02479, Wayland, MA; 01778, Wellesley Hills, MA; 02481, Wellesley, MA; 02482, West Medford, MA; 02156, West Newton, MA; 02465, West Roxbury, MA; 02132, Westborough, MA; 01581, Weston, MA; 02493, Westwood, MA; 02090, Weymouth, MA; 02188, Winchester, MA; 01890, Winthrop, MA; 02152, Woburn, MA; 01801, 01813, 01815, 01888, Woodville, MA; 01784, Wrentham, MA; 02093.