Seeking Exceptional Human Resource Coordinator - Full-time / Part-time

Overview

Allied Universal, a leading facility services company and the largest security force in North America with over 150,000 employees, provides unparalleled security services and solutions. With headquarters in Santa Ana, Calif., and Conshohocken, Pa., Allied Universal combines people and technology to deliver evolving, tailored solutions that allow our clients to focus on their core business. An unrelenting focus on clients’ success creates partnerships rooted in quality and value, and is supported by experience gained from being in business for over 50 years. Through our people and leading services, systems and solutions…Allied Universal is there for you.

Job Description

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: Those duties necessary to meet the minimum requirements of the position. Other duties may be assigned:

• Assist Corporate Human Resource department with the Administrative employee offer letter and on-boarding process, and input new hire information into Winteam.
• Create and maintain accurate and updated personnel files for all corporate and field Administrative employees, including timely and accurate filing of new hire paperwork, benefit forms, change of status forms, and all related employment forms; conduct regular file system audits to ensure legal compliance. Includes management of confidential files.
• Assist with the administration of the company-wide unemployment claims processing procedures. Report any compliance issues to Corporate HR Director and work with branches to ensure 100% compliance with established program.
• Provide assistance with special benefit projects as assigned.
• Provide break relief for Corporate Receptionist and perform related duties as needed during breaks (i.e., answering phones, assisting visitors and vendors, project work, etc.).
• Day to day administration of employment verifications and other compliance forms not processed by our VOE vendor, following company protocols (administrative and Security Professional, excluding Executive).
• Employee relations/litigation file management – assist in the organization and maintenance of corporate HR filing according to established procedures.
• Manage Iron Mountain archiving procedures for retention and recall of materials and files.
• Assist with special projects as assigned by Corporate HR staff.

QUALIFICATIONS: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or experience required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Minimum High School diploma or equivalent (GED) required; Bachelor’s degree in Business, Human Resource or related field preferred.
• Minimum 1-3 years progressive human resource experience in a fast paced, service oriented environment required.
• Working knowledge of commonly used human resources concepts, labor laws, and practices required.
• Must be a proactive problem solver and team player who is detail oriented and flexible; a self-starter requiring minimal supervision with the ability to support requests from multiple directions.
• Ability to handle and maintain sensitive and confidential matters in a highly professional manner is required.
• Demonstrated proficiency in MS Office products (Word/Excel/Powerpoint/Outlook), and internet and website navigation required.
• Advanced Excel skills required including knowledge of pivot tables.
• Energetic, driven personality with a demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines.
• Professional, articulate and able to use good independent judgment and discretion.
• Outstanding verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player.
• Willingness to take direction and critical feedback, and adapt to improve skills and effectiveness with a positive attitude.

PHYSICAL/MENTAL REQUIREMENTS AND WORKING ENVIRONMENT:

• While performing the duties of this job, the employee is regularly required to use both hands, is frequently required to stand, sit, stoop, talk and hear (communicate verbally in person and via telephone), and be able to read computer screens, correspondence and reports.
• The employee must frequently walk, reach with hands and arms, and will be required to drive a vehicle on a periodic basis. Must be able to meet all Driving Patrol Program requirements. The employee may occasionally lift and/or move up to 20 pounds.
• The job is generally performed in an office environment. The ambient noise level is usually quiet, consisting of normal conversations, business machines (copiers, printers, etc.) and telephones, but occasionally may be above-normal for portions of the shift.
• Employee will be required to travel locally on an infrequent basis (less than monthly), with approximately 5% overnight travel possible.
• The employee must be able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities.
• Must be able to focus and multi-task in a busy environment, with the ability to successfully handle stressful situations in a calm and professional manner. Includes being able to effectively manage multiple employees with diverse personalities and engage them to perform at optimum levels.

*CB-NW

*SAJ

Closing

Allied Universal is proud to be an Equal Opportunity Employer M/F/Disabled/Veteran