Executive Assistant - Full-time / Part-time

Executive Asistant for Major Investment Banking Firm!
2 positions available!
1. Floater role
2. Executive Assistant

Promotable Down the Road!

Supports a Senior/high profile individual or a team in terms of general office related and administrative duties such as monitoring and ordering standard office supplies; collating and assembling documents; accepting and delivering interoffice correspondence and reports.

May also attend meetings and take and distribute minutes; schedule appointments and maintain manager's calendars; screen calls and visitors

Coordinate all aspects of travel, inclusive of flights (global and domestic), hotels, and ground transportation

Prepare and submit expense reports / reconcile payments with corporate card

Phone coverage and take detailed messages, respond to inquiries on behalf of manager as appropriate

Coordinate meetings (calendar management for global time zones) inclusive of conference rooms, catering, audio/multi-media set up

Process check requests for payment of invoices as needed

Troubleshoot desktop, printers, blackberry, and other mobile electronics

Provide backup support for colleagues during vacation/sick days, and assist their executives as needed

Manage sending and receipt of mail / Sort and distribute incoming mail

Prepare and mail all US/UPS/Fed Ex packages

Order office supplies

Oversee all administrative aspects of seminars including registrations, confirmations, certificates, badges

Assist with visitor passes

Archive - Inventory and track off-site storage

May be called upon to assist with special projects



Required Skills:

Legal or Financial experience is a must with preferably 7-9 years of related job experience

Excellent written, verbal, and interpersonal communication skills

Advanced proficiency with Microsoft Word, Excel is required

Must have specialized or in-depth knowledge, expertise and skills in the area of responsibility essential to execute functional objectives

Strong planning and decision-making skills to develop and implement office programs

Good judgment and problem-solving skills

Enthusiastic team player with a positive attitude who works well with others

Resourceful / takes initiative / is proactive

High School Diploma required; college or business school desirable

#LI-tb


Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.

solid Executive Assistant experience in either financial or legal environment.