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Meeting Coordinator - San Mateo, CA - Full-time / Part-time
| Hours | Full-time, Part-time |
|---|---|
| Location | San Mateo, CA San Mateo, California |
About this job
POSITION SUMMARY
The Meeting Coordinator is responsible for all aspects of the membership engagement meetings, networking events and/or other professional development activities throughout Northern California.
ESSENTIAL DUTIES & RESPONSIBILITIES
Plan and implement event logistics; including budget management, site selection and visits, hotel contract negotiation, food and beverage, audio visual, transportation, signage orders, general session production and dA(C)cor, event security, hotel arrangements and final bill review and payment for two of the SHRM Specialty Conferences
Negotiate and review hotel, shuttle service, outside caterers, telecommunication, Internet and other various vendors' contracts
Manage the logistics and implementation of meetings and networking events
Establish and maintain relationships with vendors to include hotel sales representatives, transportation, housing, caterers, speakers and security
Responsible for multiple aspects of meeting planning and member engagement activities
Facilitate team planning and informational meetings
Contribute to the development of the Northern California office and event budget. Review monthly financial statements for accuracy
Train and manage on-site temporary and volunteer staff during all events
Contribute to the preparation of marketing materials, communications (emails, brochures, etc.) and website for the Northern California Area events
Other duties as assigned
REQUIRED SKILLS
Customer service and detail oriented
Excellent organizational skills
Demonstrated ability to handle stressful situations and multiple deadline-driven projects and priorities with tact and humility
Proficient in MS Word, Excel, PowerPoint, experience with meeting planning software preferred
Basic math skills
40% travel (Within the Northern California Area)
REQUIRED EXPERIENCE
High School graduate; Bachelor's degree preferred
5+ years of relevant experience, association environment preferred
CMP Preferred
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Business Travel up to 40%.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
No relocation assistance provided.
The Society for Human Resource Management is an equal opportunity employer (Minority/Female/Disabled/Veteran).
ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: (see below).