Meeting Planner - Full-time / Part-time

IME Connect is a meeting and incentive planning company located in Parsippany, NJ. We are looking to fill two Meeting Planner positions for our pharmaceutical client, Allergan, and these positions will be located in Madison, NJ. Interested candidates should be aware that these are long term contracted positions that include medical and dental benefits through IME Connect. A Position Summary: Collaborate across the organization with various stakeholders to deliver meetings that are aligned with the objectives of our business partners and compliant with all corporate policies and industry guidelines. Develop and maintain a robust knowledge of our business and business partner's needs as it relates to meetings. Directly responsible for program planning from after contract signing through to completion, budgeting and planning, contract management, project management and supplier management while providing exemplary customer service. Allergan meetings to include but not limited to Product Launches, POA's, HCP's, Train the Trainer, Manager, President's Club and Executive Meetings. Meetings represented are strategic in nature and achieving the stated objectives of each, are an integral component of, and have a direct impact on the success of the enterprise. Each meeting represents a significant investment of both financial resources and human capital and as such, requires seamless execution. Primary Job Responsibilities: The Meeting Planner must demonstrate the following behaviors and abilities: Ownership of program after contract signing to program completion. Understand stakeholder's meeting objectives and assist in evaluating budget considerations and program needs. Management of logistical components such as communications, meeting space, room set-ups, food and beverage, technology, audio visual, sleeping room reservations, production and on-site management. A Management of program materials including registration, invitations, confirmations, and name badges. Responsible for on-site execution of the event, including registration, monitoring F&B functions, general session set up, and evening affairs such as reception and dinners. Travel required, when necessary. A Demonstrate Personal Leadership: Act with integrity, initiative, and sound judgment to reinforce trust, professionalism, and commitments. Communicate regularly, openly, and effectively with both internal and external colleagues as appropriate. Collaborate, inspire and partner with Procurement Sourcing Manager and fellow Meeting Planners to achieve and exceed objectives. Priority to attend Seminars and Training that are relevant to the job description and meetings industry. Stay current with trends, new technologies, and all regulations affecting the meetings /corporate industry. Additional Job Responsibilities: Demonstrate ability to actively listen to needs of business partner and formulate meeting strategy. Demonstrate ability to communicate effectively with both internal and external colleagues. Demonstrate ability to create and track performance metric goals and cost savings goals Demonstrate ability to develop and lead presentations Excellent business/financial acumen. Demonstrate ability to lead, motivate and influence at all levels of the organization. Demonstrate excellent customer service skills Demonstrate ability to foster and leverage professional relationships. Demonstrate ability to identify and solve complex contractual, process, and operational business challenges. Have a clear understanding of Meetings market, trends and innovative opportunities. Willing and able to travel domestically and internationally 25%-35% of the time. A Minimum Qualifications to be considered for this position: Bachelor's degree Experience with Cvent website building, attendee registration, and budgeting tools are a must. Minimum of 6 years in one or more of the following areas: Meeting Planning, Hospitality Industry or other Meetings related fields, Sales or Operations. Certified Meeting Planner Designation preferred. Experience with HCP Meetings preferred. A No relocation package is being offered. Interested candidates should include a cover letter highlighting your experience as requested above, be sure to include your current salary and desired salary to be considered. A Meetingjobs.com. Category: , Keywords: Meeting and Convention Planner