Care Administrative Assistant - Atria Kew Gardens

Atria Senior Living is a leading operator of independent living, assisted living, supportive living, and memory care communities in 190 locations in 27 states and seven Canadian provinces. We are the residence of choice for more than 21,000 seniors, and the workplace of choice for more than 14,600 employees. We create vibrant communities where older adults can thrive and participate, know that their contributions are valued, and enjoy access to opportunities and support that help them continue making a difference in our world.

Atria is an equal opportunity employer. Atria provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, age, national origin, disability, veteran status, or any other classification protected by applicable law. Atria also does not condone or tolerate an atmosphere of intimidation or harassment based on these protected classifications. We require the cooperation of all employees in maintaining a discrimination-free and harassment-free work environment.
Responsibilities

Perform administrative services tasks as assigned by the Resident Services Director.

• Greet, help, and direct visitors as appropriate.
• Receive fax or phone calls from physicians, pharmacies and families and take appropriate action.
• Make copies and manage and update resident charts, appointment books, and 911 binder.
• Monitor ARC home page trackers and schedule appointments as appropriate.
• ARC demographic data entry.
• Upload documents to ARC.
• Assist with move-in paperwork/annual paperwork as required by state regulations and Atria.
• Coordinate transportation of residents to outside medical appointments.
• Organize and update in-service binder, manage in-service calendar which is utilized to schedule in-services, and help Resident Services Director prepare.
• Assist Resident Services Director with ordering supplies as needed, within budget.
• Provide support to frontline staff as needed.
• Print Resident Services Assistant assignment sheets daily.
• Enter Resident Services Assistant assignment completed tasks.
• Coordinate staff schedule under the direction of the Resident Services Director.
• May perform other clerical duties as needed and/or assigned.

Qualifications

• High school diploma or general education degree (GED); or one (1) to three (3) months related experience and/or training; or equivalent combination of education and experience.
• Must successfully complete all Atria specified training programs.
• Must complete state required training guidelines.
• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.
• Able to work various schedules and shifts as needed.