Administrative Assistant

A specialized recruiting company located in Laguna Hills needs an experienced Administrative Assistant. This organization is one of Southern California’s largest and most successful civil engineering staffing firms. The Administrative Assistant will provide support for a variety of admin functions. We are looking for someone with a positive attitude and strong organizational skills. You also need to have excellent writing skills.

In addition to providing general office support, you will work with Senior Recruiters and project managers in locating and identifying qualified civil engineering professionals for clients in the Southern California area. This is a tremendous opportunity for individuals who appreciate working on a highly interactive, engaged and supportive recruiting team.

This is a full time, temp to hire opportunity. The pay is $16 to $20/hour to start, based on experience.

Daily Activities

• Providing clerical support utilizing MS Office applications
• Proposal support - Assisting with proposal typing and printing for engineering proposal and other marketing efforts
• Assisting in sending out email mail marketing campaigns
• Formatting of resumes and other clerical needs
• Gathering employees’ requests/time sheets/general information
• Contacting clients to keep email marketing database current
• Filing, scanning & faxing
• Assisting in answering phones
• Source candidates via LinkedIn, Indeed, Monster, CareerBuilder, our internal database and other resources.

Qualifications:

• Candidates must possess exceptional communication and phone skills, an outgoing personality, a willingness to try something new, strong organization skills and a desire to succeed.
• Two years’ experience working in in an administrative support role.
• Should have a high-level understanding of MS Office (Word, Excel, Outlook).
• Ideal candidates will have a good understanding of computers and social media.
• Ability to learn and understand civil engineering projects and processes.
• A background in sales is a plus.
• High attention to detail and accuracy.
• A College Degree is highly desirable.