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Closing Assistant - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | FORT LAUDERDALE, FL FORT LAUDERDALE, Florida |
About this job
Description:
The Closing Assistant will directly assist our documentation and finance agents by preparing closing documents, communicating with Buyers, Sellers, and Lenders, and filing necessary paperwork with the U.S. Coast Guard and/or local DMV. The Closing Assistant will play a critical role in the business of our customers and must demonstrate strong interpersonal communication skills and be able to work in a virtual team environment. You must be able to understand the administrative side of the brokerage business and the general workflow of yacht brokerage deals. This person should be comfortable with time and budget constraints, deadlines, and workloads with changing and/or multiple priorities.
Responsibilities:
· Directly assist in the Documentation and Finance activities of the business
· Communicate with Buyer, Seller, Lender, and Dealer to coordinate closing
· Prepare and file Documentation paperwork with the U.S. Coast Guard and/or DMV
· Prepare and file state title paperwork and applications
· Conduct lien searches, file ships mortgages, and communicate with lenders
· Coordinate payoffs and escrow funds
· Ensure all documents are accurate, complete, and signed
· Manage incoming documentation request via DocCloser (software product by YachtCloser)
· Update brokers YachtCloser account with completed paperwork
· Provide email and telephone support during closings
· Offer/Refer additional services/products during the transaction i.e. Financing, Insurance, Transportation, Product Protection, etc.
· Use company CRM to manage client relations
· Provide feedback to company as an active participant in the continual improvement of current and future products
Desired Skills and Experience:
· 2+ years of proven yacht brokerage industry experience
· Experience with preparing and filing USCG vessel documentation paperwork
· Proficiency with creating spreadsheets, reports and PDF forms
· Strong attention to detail
· Strong written and verbal skills
· Ability to utilize mobile applications to communicate while away from the office
· Organization skills to include the ability to self-manage assignments, manage work on multiple projects at the same time, and document activities.
“Can Do” attitude with a desire achieve the highest level of customer satisfaction.
The Closing Assistant will directly assist our documentation and finance agents by preparing closing documents, communicating with Buyers, Sellers, and Lenders, and filing necessary paperwork with the U.S. Coast Guard and/or local DMV. The Closing Assistant will play a critical role in the business of our customers and must demonstrate strong interpersonal communication skills and be able to work in a virtual team environment. You must be able to understand the administrative side of the brokerage business and the general workflow of yacht brokerage deals. This person should be comfortable with time and budget constraints, deadlines, and workloads with changing and/or multiple priorities.
Responsibilities:
· Directly assist in the Documentation and Finance activities of the business
· Communicate with Buyer, Seller, Lender, and Dealer to coordinate closing
· Prepare and file Documentation paperwork with the U.S. Coast Guard and/or DMV
· Prepare and file state title paperwork and applications
· Conduct lien searches, file ships mortgages, and communicate with lenders
· Coordinate payoffs and escrow funds
· Ensure all documents are accurate, complete, and signed
· Manage incoming documentation request via DocCloser (software product by YachtCloser)
· Update brokers YachtCloser account with completed paperwork
· Provide email and telephone support during closings
· Offer/Refer additional services/products during the transaction i.e. Financing, Insurance, Transportation, Product Protection, etc.
· Use company CRM to manage client relations
· Provide feedback to company as an active participant in the continual improvement of current and future products
Desired Skills and Experience:
· 2+ years of proven yacht brokerage industry experience
· Experience with preparing and filing USCG vessel documentation paperwork
· Proficiency with creating spreadsheets, reports and PDF forms
· Strong attention to detail
· Strong written and verbal skills
· Ability to utilize mobile applications to communicate while away from the office
· Organization skills to include the ability to self-manage assignments, manage work on multiple projects at the same time, and document activities.
“Can Do” attitude with a desire achieve the highest level of customer satisfaction.