Administrative Assistant - Full-time / Part-time

Collections law firm seeking an administrative assistant!

I have included the ideal employee profile below:

• Honesty and Integrity. Take pride in their work.
• Positive proactive attitude
• Self-motivated
• Use their down time to find other tasks to initiate other projects/tasks.
• Intelligent
• Dependable
• Team Player
• The ability to communicate effectively with others
• Focused
• Diligent in follow-up.
• Must type 50+ wpm

The primary purpose of this position is to: Assist Post Judgment department in general and customer service support.

1. Filing Order of Sales, Certified Tax Statements and pull complete file for tax sale calculation daily

1. Distributing Incoming Mail & back up for incoming Faxes

1. Scanning Sale deeds, Upcoming sale packets, Tax sale notices & cancel sale letters meeting packets, etc.

1. Copy inter-local meeting papers and assist sales paralegal in preparing packets.

1. Prepare and submit Harris County tax sale mailing to mailroom every month

1. Manage and distribute current sale, and upcoming month sale packets.

1. Print TLO and Water records (back up only)

1. Upload sale cancelations letters on to oracle

9. Scan out of County documents daily

1. Primary back up for down town Tax Payer Assistance & in the office

1. Prepare payoff, Payment Plan & sale file review as needed

1. Log on to PJ main line while sitting at the desk

1. Other duties as assigned by Supervisor/ Manager

1. Must type 40 wpm.

1. Filing and finding files, scanning, copying and mailing.

1. Send out/ deliver faxes, packages and mail to and from Post Judgment employees.

1. Be able to lift at least 30 lbs.

1. A team player/ ability to Multitask.

1. Well-organized/ Energetic and detail oriented.

1. Able to handle high volume in a fast pace environment.

1. Bilingual is a plus & office experience is a plus.

1. High school graduate.

1. Must have reliable transportation

1. Professional demeanor.

1. Punctual and good attendance.