MedTrans Branch Administrator

The primary role of the Branch MedTrans Administrator is to serve as primary support of the Branch MedTrans Supervisor.

Essential Job responsibilities will include:

• Manage the new-hire and onboarding of new MedTrans drivers using the HR Taleo system, PeopleSoft and paper Driver Qualification files. Review applicant's submissions, perform telephone interviews and schedule site interviews. Manage the hiring and onboarding process from start to finish for both HR and MedTrans.
• Review files for accuracy and completeness before sending to Corporate Safety and Compliance Department. Ensure files are properly filed, maintained and safeguarded/secured in a locked cabinet from access or review by unauthorized personnel.
• Driver Vehicle Inspection Reports (DVIRs)
• Review manual Driver Vehicle Inspection Reports for accuracy and completeness. Follow-up to ensure that all listed defects have been completed.
• Review Electronic Driver Vehicle Inspection Reports for accuracy and completeness. Follow-up to ensure that all listed defects have been completed.
• Ensure drivers are notified and scheduled to take Medline Training Academy (MTA) and Infinit-i Online Training Course.
• Review completion of MTA courses. Notify the branch MedTrans supervisor and drivers of incomplete courses.
• Review completion of Infinit-i on-line training courses. Notify branch MedTrans supervisor and drivers of incomplete courses.
• Review and replenish truck supplies (headlights, wiper blades, log books, DVIR books, Rear-view camera supplies, padlocks, etc.). Upon request from a branch MedTrans supervisor or drivers, order supplies, equipment and uniforms from Corporate MedTrans Safety and Compliance.
• Review all paper logs for accuracy and completeness, when a discrepancy is found return to the appropriate branch driver for correction. Sort and send properly completed DDLs to Corporate Safety and Compliance Staff.
• Driver Daily Activity Reports (DDARs) and Bills of Lading [BOLs]
• When prepared, collect and review DDARs for accuracy and completeness. Return incomplete DDARs back to drivers for correction.
• Scan and email or fax completed DDARs to Corporate MedTrans. Establish a file system and file DDARs and BOLs.
• Respond to customer requests for proof of delivery (POD) by providing a copy of BOL and other data showing shipment was delivered.
• Review driver electronic logs for errors. Alert supervisors/managers of necessary corrections. Track errors and corrections. Document corrections for future reference.
• Effectively navigates through complex situations, both internal and external, that may require multiple decision makers.
• Support MedTrans delivery and team members to ensure outstanding customer service, timely deliver, safety and security of the operations and positive employee relations with the team members.
• Support branch MedTrans Supervisor in general job functions, metrics, training, and reporting, and other duties assigned.

Qualification

• Bachelor’s degree in a business related field preferred, or relevant experience accepted in lieu of education.
• Strong Microsoft Office skills required
• Project management background
• Strong communication skills (written and verbal)
• Ability to support supervisors and managers through reporting / metrics
• Strong problem solving skills
• Extremely high sense of urgency
• Capable of handling multiple priorities and extensive time demands
• Strong organizational skills and attention to detail to complete work tasks in a thorough manner
• Self-initiative and dependability to reliably perform the job in an independent setting

Medline’s policy is to employ the best qualified individuals without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity/gender expression, disability, and citizenship status as a veteran with a disability or veteran of the Vietnam Era.