People Team Front Desk Assistant - Full-time / Part-time

As a member of our Administrative staff and part of the People team, youll help keep us looking like smooth-sailing ducks on water, ensuring smooth operations in a fast-paced environment.

Youre our front desk ambassador, and as the first person our guests meet when they arrive, you demonstrate genuine warmth and hospitality. Youll manage incoming calls, guests and colleague inquiries with ease.
You assist with the coordination of company programs and events in partnership with the People Ops Team, helping us ensure flawless execution. You handle our office supply orders and manage daily and weekly food orders for the company.

Since Guardant Health is growing so quickly, the person must be able to manage everything in two different office buildings which are within walking distance of each other. So, high energy is a must.

Essential Duties and Responsibilities:

• Greet all visitors, receive and distribute mail, and manage outgoing mail.
• Coordinate meetingsand manage meeting/conference rooms.
• Order supplies, for FedEx, kitchen, and office. Ensure supplies are fully stocked and organized.
• Organize, stock and restock pantries and kitchens three of more times per day.
• Manage the PO process and corporate card reconciliation for the People team.
• Plan and organize events as needed. Be point person for food vendors and other onsite vendors.
• Assist with distribution of interview information to employees.
• Perform general administrative duties as assigned.
• Work closely with executive administrators to ensure coverage and back-up.