Office Coordinator

JOB SUMMARY:

Provides high level customer service in a large corporate environment for a global professional services firm client. Sort by station and deliver all incoming and outgoing mail, faxes, and copy projects. Receive and deliver all incoming packages (i.e. FedEx, UPS, Airborne, Eastern Connection, etc.). Pick up and deliver copy jobs, faxes, and packages. Keep daily records of all incoming and outgoing mail and packages. Sorting, look-up, proper marking, and direction of all U.S.P.S. mail, overnight, and interoffice mail. Advise user of mailroom procedures and mailing operations. Proper procedures will be set and updated, when necessary, and adhered to at all time.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Delivery and pick up of mail, copy projects, and faxes throughout floors to and from Office Services.
• Delivery and pick up of FedEx, UPS, DHL, Messenger, Airborne, Eastern Connection, and priority mail and any other incoming packages from various vendors.
• Help keep inventory of all supplies in mail areas. This includes UPS shipping supplies, Eastern Connection supplies, boxes, etc.
• Assist and advise end users of mail and shipping procedures (i.e. bulk mailings, international shipping, etc.).
• Maintain daily logs and stat information for tracking and reporting purposes.
• Audit and update mail lists.
• Complete quality control copy projects.
• Deliver copy projects.
• Process all incoming mail and overnight packages.
• Process all outgoing and interoffice mail.
• Meter all outgoing U.S.P.S. mail.
• Order, deliver, and set up food orders for all firm personnel and clients upon request.
• Use high speed copiers / printers.
• Process incoming mail, newspapers, and faxes.
• Prepare outgoing inter-company pouches.
• Prepare large volume copy/print requests and binding finishing services.
• Support confidential document shredding services.
• Set-up and maintain conference room.
• Order office supplies (general supplies, paper, toner, etc.).
• Order printed materials (business cards, letterhead, envelopes, etc.).
• Maintain pantry areas and order pantry supplies.

JOB REQUIREMENTS & QUALIFICATIONS:

• Able to lift 50-75 lbs.

• Valid driver's license

• High school diploma or equivalent (GED)

• Copier/fax/FedEx/postage machine knowledge

• Basic computer skills

Special Skills:

• Ability to handle multiple tasks

• Good interpersonal skills
• Excellent customer service skills
• Excellent organizational skills

• Ability to work with minimal supervision

• Outstanding punctuality/attendance record
• Excellent driving record

About Aerotek:

Our people are everything. As a Best of Staffing® Client and Talent leader, Aerotek® Inc. has distinguished itself as a leader in recruiting and staffing services, by having a deep understanding of the intersection of talent and business. As a strategic partner to more than 17,000 clients and 300,000 contract employees every year, Aerotek's people-focused approach yields competitive advantages for its clients and rewarding careers for its contract employees. Headquartered in Hanover, Md., Aerotek operates a network of over 230 non-franchised offices with more than 6,000 internal employees dedicated to serving our customers. Aerotek is an operating company of Allegis Group, a global talent solutions provider. To learn more, visit .

Aerotek is acting as an Employment Agency in relation to this vacancy.