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Legal Executive Assistant
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | 441 Lexington Avenue, 18th Floor New York, New York |
About this job
International investment bank is seeking a an Executive Assistant to support a group of attorneys and a compliance team.
Coordinate conference calls/meetings and maintain calendars accordingly, screen telephone calls, take detailed messages.·
Coordinate all travel arrangements.
Be proactive in meeting travelers' needs as schedules change.·
Intermediate to advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.) May plan and attend annual seminars and conferences, including pre-event planning, invite lists and responses, event staffing·
Draft, prepare and review documents on behalf of supported staff, as requested
Review and prepare expense reports in a timely and accurate manner according to company policy.·
Seek ways to improve efficiency; identify challenges, provide ideas for solutions and solicit assistance for resolution.·
Track progress and relevant information pertaining to engagements under the guidance of the officer(s).·
Conduct directed internet based research and summarize findings in an organized manner· Determine needs of the group and set up and maintain various office files, logs, listings and manuals.·
Prioritize and manage the completion of projects in an efficient and timely manner.·
Makes copies and scans of correspondence or other printed matter.·
Maintain a well-organized file system conducive to the needs of the business lines.·
Performs related duties as assigned.
#LI-KP1
Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.
Coordinate conference calls/meetings and maintain calendars accordingly, screen telephone calls, take detailed messages.·
Coordinate all travel arrangements.
Be proactive in meeting travelers' needs as schedules change.·
Intermediate to advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.) May plan and attend annual seminars and conferences, including pre-event planning, invite lists and responses, event staffing·
Draft, prepare and review documents on behalf of supported staff, as requested
Review and prepare expense reports in a timely and accurate manner according to company policy.·
Seek ways to improve efficiency; identify challenges, provide ideas for solutions and solicit assistance for resolution.·
Track progress and relevant information pertaining to engagements under the guidance of the officer(s).·
Conduct directed internet based research and summarize findings in an organized manner· Determine needs of the group and set up and maintain various office files, logs, listings and manuals.·
Prioritize and manage the completion of projects in an efficient and timely manner.·
Makes copies and scans of correspondence or other printed matter.·
Maintain a well-organized file system conducive to the needs of the business lines.·
Performs related duties as assigned.
#LI-KP1
Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.
Requirements
Experience supporting a team
Legal or Finance experience
Legal or Finance experience
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