Administrative Assistant

Purpose:
Provides essential technical and clerical support by performing administrative functions to ensure the efficient operation of a department and/or program.

Job Duties:
Assists in meeting regular functioning and needs of assigned dept. and or program by:

• Preparing and processing mailings
• Ordering supplies
• Maintaining supply and availability of paper and electronic forms
• Maintaining departmental central server folders and electronic files

Provides clerical support for meetings by:

• Scheduling meetings
•  Preparing any materials and/or handouts
• Taking notes and completing minutes

Performs various data entry and retrieval tasks by:

• Entering data into specific data fields
• Reviewing data to ensure accuracy
• Receiving and responding to record or other data retrieval requests
• Processing data for reports and data analysis
• Documenting required department and/or program information

Maintains accurate electronic and hard copy files by:

• Filing documents
• Maintaining files
• Performing file audits and coordinating data collection for audits

Qualifications:
Education:

• High school diploma required.
• Two years of post high school education preferred.

Experience:

• Two – three years of experience in an office environment.
• Experience providing administrative support.
• Experience in organizing projects, meeting deadlines, prioritizing tasks.
• Experience working proactively on teams and independently on projects.
• Experience using the Office Suite of products to complete tasks and projects.