Meeting Coordinator

POSITION OVERVIEW: Fast-paced corporate meeting planning and incentive travel company is looking for a talented individual to join our team.  This individual will perform a variety of routine clerical and administrative duties supporting a team of Meeting Planners, including building websites and managing attendee registration using Cvent.  This person will also design and generate registration-related communications, invitations, reports, etc. on behalf of our clients for incentive trips, business meetings, and special events.  This is the perfect opportunity for a motivated and driven individual looking to start a career in meeting planning.  Must be able to multitask, establish priorities, and work independently in an active office environment. Must possess a strong sense of responsibility and professionalism, self-confidence and poise and be detail oriented. Ability to work cooperatively with others is essential.  Possessing a strong work ethic is a must!  Able to travel on-site to programs to manage attendee registration as needed. RESPONSIBILITIES: Assist with various tasks contributing to the overall organization of incentives, meetings and events, keeps department on task according to assignments and meeting deadlines. Website development and maintenance, email invitation management, master list/data management, rooming list/hotel management, attendee communication and follow-up, mobile event app coordination, reporting, and administrative support, using Cvent registration software. Design and order banners, signage, printed material and branded promotional items. Manage, maintain inventory, order meeting supplies, order/print name badges, marketing materials and other onsite documentation. Packing, shipping and tracking materials for various client events. Provide administrative meeting support e.g. event set-up, registration, preparation & packing of materials and reconciliation for various client events. Communicate regularly with clients both verbally and in writing. Answer and field phone calls for all client accounts. Provide onsite event support as needed.   DESIRED EXPERIENCE AND QUALIFICATIONS: College Degree and/or previous experience with strong interest in event planning Strong computer skills especially Microsoft Excel, Word, Outlook and Adobe Photoshop Experience managing attendee registration and website creation, Cvent preferred Excellent organizational and project management skills Ability to work under pressure and maintain a high level of internal and external customer satisfaction while managing constant changes and multiple priorities Excellent verbal and written communication skills Familiarity with mail merges Attention to detail Problem solving skills Ability to provide outstanding client service at all times, including under tight deadlines Comfort level and professionalism to work directly with VIP client contacts Managed attendee registration and website creation.  Excellent interpersonal, written and oral communications skills Ability and willingness to work both independently and as part of a team Professional demeanor when interacting with fellow staff, clients and vendors Work on-site at events as needed; overnight and weekend travel may be required Be able to work longer hours during peak times. This is the perfect opportunity for a motivated and driven individual looking to start a career in meeting planning.  Come join our team! No relocation package is being offered. Interested candidates should include a resume highlighting your experience as requested above, be sure to include your current salary and desired salary to be considered. Please note: Offers of employment may be contingent upon the satisfactory outcome of a background check performed by an independent, accredited firm. Meetingjobs.com. Keywords: Meeting and Convention Planner, Location: Parsippany, NJ - 07054