Administrative Assistant - Full-time / Part-time

Whelan Security is looking for a talented and driven leader to support our Human Resources department in the Memphis area!

Qualifying Features:

Self-starter, who is well organized and goal oriented. Applicant must possess excellent leadership and communication skills. Resourceful, motivated, committed, and capable of solving challenging problems.

Job description:

Applicant would perform a variety of administrative tasks, including managing phones and emails, scheduling appointments and planning meetings. Applicant must be able to use organizational skills to manage office space and time. Collaborate with clients and colleagues in a fast paced environment. Applicant must possess excellent communication skills verbal and written. Support senior managers and ensure that day to day office operations run smoothly. Works well with others is a team player and piggy backs off of the ideas of other Administrative Assistants. Willing to step in and help wherever help is needed. Position requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, outside clients and vendors. Sensitivity to confidential matters may be required.

Responsibilities:

· Support senior managers and executives with daily clerical tasks also may supervise other support staff

· Plan meetings

· Answer phones, provide information to callers and direct callers to appropriate people

· Schedule appointments and update calendar

· Make travel and reservations for senior managers

· Filing

· Create spreadsheets and presentations

· Budget reports

· Greet and provide general support to visitors

· Develop, implement and improve office policies and procedures

· Working knowledge of office equipment, fax and printers

· Knowledgeable in WORD, EXCEL, POWER POINT

· Expense Report Management

· Write letters of reccommendation

Qualifications

Successful candidates must meet the following requirements:

• Legally authorized to work in the United States
• At least 21 years of age or older as required by applicable law or contractual requirements
• Demonstrate a stable work history
• Pass an extensive background screening which includes, but is not limited to, criminal background checks (local, state and federal), drug test, aptitude tests, skills assessment, interviews, and personality profile (behavioral assessment)
• Possess a current and valid driver’s license
• Experience with applicant tracking systems and recruitment processes
• Experience with HRIS systems
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Good understanding of sourcing and selection techniques, inclusive of social media technology

Candidates must meet the following skill requirements:

• Demonstrated experience and capability to recruit professional level roles required
• Strong interview skills and the ability to assess high-quality, high performing talent in support of the company’s standards & expectations, specifically Whelan’s 10 Core Values
• Ability to work collaboratively and openly with cross-functional business partners in a non-hierarchical environment
• Detail-oriented with exceptional organizational skills and ability to multi-task
• Action oriented and results driven with ability to get projects done with limited resources
• Collaborative partner – with external as well as internal personnel
• Excellent communication skills both oral and written
• Ability to think and react in a high-energy, fast-paced environment
• Self-starter, able to drive projects to conclusion and work effectively with a variety of people at various levels within the company
• Comfortable dealing with ambiguity
• Must possess a strong understanding and appreciation of a diverse work environment and have the ability to demonstrate initiatives for recruiting for diversity
• Must demonstrate the ability to act independently and make quality decisions

Education

Candidates must meet the following educational requirements:

• BS/BA degree in human resources, business administration or related field

Why Whelan?
Be Supported: Whelan employees enjoy a comprehensive benefits package including health insurance, supplemental benefits, (including dental, vision, short term disability, life insurance, and legal assistance plans), 401(k) retirement plan, employee assistance program, prescription discount cards, paid vacations, and more!

Be Challenged: Our extensive training program and career progression opportunities create an environment where employees can thrive, succeed, and enhance their careers.

Be Rewarded: We are proud to acknowledge and reward exceptional employees who make a difference to customers, the team, and the organization through our comprehensive Employee Recognition Program.

Be Valued: We are more than a team – we are a family! The distinctive culture of our family business sets us apart from every other contract security company in the industry.

Apply Now!
At Whelan, we are passionate about our employees. If you have a passion for people and wish to join a family-owned, industry leading organization – APPLY NOW!

Click “Apply” to begin the application process immediately; or if you wish to expedite your application, we encourage you to visit our local branch office located at 8295 Tournament Drive, Suite 150 Memphis, TN 38119 to apply in person. For more information, you can also call us at 901-969-4401 .

Memphis, Tennessee 38119