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in New York, NY

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About this job

This Senior Administrative Assistant position will provide administrative support to three Executive Officers in the Office of Retail Life.
The ideal candidate must have strong organizational, verbal and written communication skills, be flexible and agile as priorities change, work effectively with other administrative assistants and be able to handle confidential information responsibly.
RESPONSIBILITIES:
Manage calendars and daily priorities, and assist with the day-to-day operations of their respective areas
Handle all aspects of administrative support in a timely and professional manner, including creation/review/revision of memos, letters, presentations, and reports
Handle heavy interview confirmations/ meetings planning/coordination and phone coverage, including providing backup support for other administrative assistants.
Prioritize phone, mail and E-mail messages; respond to requests on behalf of managers; track and follow-up on deliverables; maintain files Manage documents, including reviewing and distributing subpoenas and lawsuit complaints.
Assist with reports for Senior Management Order and maintain supplies, and handle other administrative duties as assigned
REQUIRED QUALIFICATIONS:
Bachelors Degree preferred Minimum of 5 years senior administrative experience supporting senior level executives in a corporate environment
Excellent organization skills; exceptional attention to detail and follow-up
Ability to multi-task and set priorities; flexibility in a fast-paced corporate environment High level of professionalism with strong interpersonal skills
Strong written and verbal communication skills
Demonstrated ability to maintain confidentiality; good judgment and diplomacy
Proficiency with Microsoft Word, Excel, PowerPoint and Lotus Notes

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Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.

Requirements

Previous experience working in an Investment Firm needed.