Accounts Payable Supervisor - Full-time / Part-time

Manage day-to-day operations of the Accounts Payable department


Responsible for accurate, timely and complete processing of all A/P transactions and coding to General Ledger including transactions for multiple locations/profit centers and related companies


Responsible for managing all disbursements including checks runs, credit card, ACH and wires

Manage the corporate credit card process and employee expense reports
Responsible for annual 1099 filings and accuracy of vendor master file for 1099 reporting requirements
Responsible for accurate and timely completion of A/P month-end and year-end closing process
Perform select balance sheet account reconciliations including cash, prepaid, accounts payable and accrued expense accounts
Train and evaluate employees to enhance their performance, development and work product
Develop a motivated, high performing team that understands its goals and is accountable to them
Create a sustainable workload allocation process to ensure team is balanced, meeting targets and is responsive
Develop, implement and enforce policies and procedures related to A/P
Identify process improvements and new approaches to processes
Coordinate with Purchasing and Receiving departments to ensure efficient and accurate purchase order processing, matching and resolution of discrepancies
Monitor, maintain and enhance all internal controls in relation to A/P and Cash Disbursement functions
Supervise the maintenance and filing of A/P records in accordance with company guidelines
Provide payables KPI's and other metrics for measuring efficiencies to senior management
Prepare and file quarterly FET return including semi-monthly remittance to IRS
Review and maintain fixed asset schedule and cost allocation to multiple profit centers

Assist with audit schedules needed for quarterly reviews/annual audits


Responsible for ad-hoc reporting, special projects and other duties as assigned



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