Sr. Project Manager – Corporate Meetings & Events - Full-time

POSITION SUMMARY The Sr. Project Manager is the primary contact for Clients and is accountable for ensuring that each meeting is managed and delivered in line with Client expectations and requirements.  The role of the Sr. Project Manager is pivotal in delivering the professionalism that is synonymous with MCI, crucial to the success factor of the meeting and champions the culture and values of MCI at all times during interaction with the Clients, colleagues, and 3rd party suppliers.    DUTIES          Takes full accountability in leading a project team, client and suppliers to design and successfully execute world class events as measured by internal and external client satisfaction         Liaises with all appropriate internal areas within MCI to provide accurate and up to date information and gives clear direction in terms of what is required by the Client and the timelines for delivering the same         Liaises with all appropriate external resources (e.g. hotels, venues, clients) providing regular updates in a timely manner to ensure that they have up to date information at all times         Leads the project team in client calls/kick off meetings, addressing discussion points and any issues/concerns the Client may have, reviewing the work of junior team members, and delegating as needed to insure the most effective and efficient use of resources         Tracks progress of Project Coordinator to ensure all established deliverables are being met         Effectively negotiates and takes accountability of contractual terms with suppliers to ensure budgets are met and cost efficiencies are achieved to add value for the Client, tracked and reported via Cost Savings documentation         Provides leadership to Project Coordinator in selecting and coordinating 3rd party vendors         Performs site visits as needed         Manages post meeting follow up reporting         Ensures meetings are in line with all regulatory and compliance guidelines followed by client         Oversees the development of meeting materials required by the Client         Oversees technical production team for all AV requirements         Facilitates slide reviews as required by client         Ensures the visibility and presence of MCI representatives at all times during meetings         Delivers strategic and expert advice/recommendations gained through professional experience and knowledge during all meetings         Mentors and guides other MCI team members         Completes all timesheet data and expenses in an accurate and timely manner         Leverages industry and client contacts to develop new/organic business opportunities   Financial Management          Responsible for every aspect of the budget management process         Oversee the preparation and maintenance of budgets throughout the lifecycle of each event •      Approve client invoices prior processing, as required •      Support the Account Director in production and maintenance of the business plan, to maximize profitability of projects including management fees, time costs and secondary revenue (where permitted) •      Maximize the efficiency of the team resources and time management, to ensure optimum net margin •      Oversee the application of effective scope management - to identify and charge clients for out of scope activities •      Ensure that cost avoidance/saving measures are identified, quantified and reported •      Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow •      Ensure compliance with company & client invoicing processes •      Ensure accurate final reconciliation of events within agreed timelines •      Maximize revenue generation from allocated/targeted accounts •      Manage and achieve project profitability   Performs other related duties as assigned or as necessary.   QUALIFICATIONS    EDUCATION AND EXPERIENCE          Meeting/Event Planning Experience: Minimum of 5 years of pharmaceutical industry experience, in both R&D and Commercial event activities         Bachelor's Degree in Event Management, Hospitality or Business preferred         CMP-HC/ CMM/HMCC designation preferred   TRAVEL          Position requires travel up to 50% based on project needs         Valid passport required   SPECIFIC SKILLS & ABILITIES          Client knowledge/structure/products         Relevant industry knowledge up-to-date with market changes         Knowledge of pharmaceutical meeting industry guidelines         Knowledge of CMS Open Payments Act, International Pharma codes, FCPA and Spend Transparency Initiatives         Knowledge of web-based registration tools (Cvent) and mobile applications         Knowledge of CRM system and Cvent         Working Knowledge of Microsoft Office & social media         Working Knowledge of WebEx   GENERAL SKILLS & ABILITIES          Strong leadership and mentoring skills         Able to think strategically / quick situational thinking         Exhibits high level of business acumen         Excellent interpersonal , communication, and presentation skills         Extremely high level of attention to detail and organizational skills         Proactively strives toward and contributes suggestions for continuous improvement & industry education and is willing to take on extra tasks/responsibilities when required         Proven ability to manage multiple projects simultaneously and multitasking and delivering to tight deadlines         Thrives in a fast-paced, progressive and dynamic environment         Methodical and able to delegate efficiently and effectively, along with the ability to work enthusiastically as a team         Comfortable providing feedback to individuals and giving clear, supportive direction where required         Proven ability to take initiative and work under pressure in a changing environment         Proven ability to operate in a deadline-sensitive environment         Ability to maintain confidentiality         Ability to adapt to cultural differences and work in a global environment         Ability to maintain a flexible work schedule   Candidates must be authorized to work in the United States for any employer without sponsorship. Interested candidates should send their cover letter with salary requirements and resume to brandy.lofton@mci-group.com with the position title in the subject line.   MCI USA is an Equal Opportunity Employer.   Meetingjobs.com. Keywords: Meetings and Conferences Project Manager, Location: Plano, TX - 75093