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SAP Administrative Assistant - Planning/Scheduling - Catlesburg, KY - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Catlettsburg, KY Catlettsburg, Kentucky |
About this job
Make job walks and get familiar with the units you will be working in. Learn the equipment, etc.
Identify who and all personnel you will interact with. Build relationships.
Develop plot plans as required, in a manner others can identify job locations.
Working knowledge of Word, Access, MS Excel must have ability to generate and format, reports in a manner that can be understood and presented to management.
Recognize the need and have skill sets to requesting secondary discipline, sub-contract support (I&E, rotating equipment, scaffolding, large craneage, hydro blasting etc.).
Participating in the scope definition process, working with the client with a focus on the mechanical activities (equipment inspections, repairs and capital projects).
Physically perform field walk, to perform planning activities for jobs assigned in the Excel and or SAP planning tool and produce in accordance with guidelines (to include required manpower, specific resource discipline, duration of task, total work hours per task, BOM, Equipment, sub-contractors etc.) set by lead planners, planning coordinators and TAR Coordinator.
Maintaining all planning documentation including progress in (Access, Excel spreadsheet etc.) defined by the planning coordinator and TAR Coordinator
Coordinating and/or planning capital project activities for the TAR as defined by the TAR and construction Coordinator.
Supporting secondary discipline planning to finalize plans for the mechanical activities associated with I&E and rotating equipment jobs.
Assemble organization and distribution of electronic and physical job packages to include (PID, Picture, BOM, Job scope, Technical Data, BOM, Subcontractor support coordination etc.)
Chair meetings, Review and Ensure executing contractor understands the contents of their and associated contractors, mechanical work packages.
Providing field support to the Execution organization for mechanical jobs, including safety and quality oversight
Generate, Update and monitor progress of project, provide informative feedback to management Perform daily field observations and generate a daily journal with an account of daily events (notes/photographs)Documenting daily findings and events (notes/photographs)
Ensuring discovery work is addressed through the TAR-specific work process and providing planning/estimating/material and/or service procurement as necessary.
Providing contractors with any additional documentation needed to conduct work properly
Attend and provide informative fact based feedback on close out of projects via lessons learned. Participating in review meetings and creation of lessons learned
Archive electronic and physical historical data (journal, photos, other) Ensuring planning details, daily notes, photos, and other documentation are properly archived
The ability to create sketches / ISO's If Needed
Able efficiently navigate computer, understanding of different software applications, SAP, MS Suites, Windows Explorer, Public drive for accessing, storing documents etc.
Previous SAP experience in planning module, and material / sub contract module
Previous Turnaround experience
Previous experience in establishing detailed task estimates for (Mechanical, towers, drums, vessels, fired equipment, exchangers, piping, automatic valves (RVs, Control valves), and ability to identify secondary support disciplines for each task i.e. scaffold, paint, insulation etc).
Previous experience assisting / supporting / monitoring, execution contractor during Turnaround
Must have good communication skills
Must be highly organized, able to work multiple task concurrently, maintain a personal to do priority list, updated daily
Identify who and all personnel you will interact with. Build relationships.
Develop plot plans as required, in a manner others can identify job locations.
Working knowledge of Word, Access, MS Excel must have ability to generate and format, reports in a manner that can be understood and presented to management.
Recognize the need and have skill sets to requesting secondary discipline, sub-contract support (I&E, rotating equipment, scaffolding, large craneage, hydro blasting etc.).
Participating in the scope definition process, working with the client with a focus on the mechanical activities (equipment inspections, repairs and capital projects).
Physically perform field walk, to perform planning activities for jobs assigned in the Excel and or SAP planning tool and produce in accordance with guidelines (to include required manpower, specific resource discipline, duration of task, total work hours per task, BOM, Equipment, sub-contractors etc.) set by lead planners, planning coordinators and TAR Coordinator.
Maintaining all planning documentation including progress in (Access, Excel spreadsheet etc.) defined by the planning coordinator and TAR Coordinator
Coordinating and/or planning capital project activities for the TAR as defined by the TAR and construction Coordinator.
Supporting secondary discipline planning to finalize plans for the mechanical activities associated with I&E and rotating equipment jobs.
Assemble organization and distribution of electronic and physical job packages to include (PID, Picture, BOM, Job scope, Technical Data, BOM, Subcontractor support coordination etc.)
Chair meetings, Review and Ensure executing contractor understands the contents of their and associated contractors, mechanical work packages.
Providing field support to the Execution organization for mechanical jobs, including safety and quality oversight
Generate, Update and monitor progress of project, provide informative feedback to management Perform daily field observations and generate a daily journal with an account of daily events (notes/photographs)Documenting daily findings and events (notes/photographs)
Ensuring discovery work is addressed through the TAR-specific work process and providing planning/estimating/material and/or service procurement as necessary.
Providing contractors with any additional documentation needed to conduct work properly
Attend and provide informative fact based feedback on close out of projects via lessons learned. Participating in review meetings and creation of lessons learned
Archive electronic and physical historical data (journal, photos, other) Ensuring planning details, daily notes, photos, and other documentation are properly archived
The ability to create sketches / ISO's If Needed
Able efficiently navigate computer, understanding of different software applications, SAP, MS Suites, Windows Explorer, Public drive for accessing, storing documents etc.
Previous SAP experience in planning module, and material / sub contract module
Previous Turnaround experience
Previous experience in establishing detailed task estimates for (Mechanical, towers, drums, vessels, fired equipment, exchangers, piping, automatic valves (RVs, Control valves), and ability to identify secondary support disciplines for each task i.e. scaffold, paint, insulation etc).
Previous experience assisting / supporting / monitoring, execution contractor during Turnaround
Must have good communication skills
Must be highly organized, able to work multiple task concurrently, maintain a personal to do priority list, updated daily