Executive Assistant for CFO

Job DescriptionOur client is a busy North Scottsdale real estate firm is seeking a full-time Executive Assistant. We are a vertically integrated company & manage all aspects of real estate including Brokerage, Investments, Property Management & Development. They are looking for someone with a minimum of 3 years EA experience in addition to advanced excel (pivot tables, macros, formulas, etc.) and word processing skills. If you feel you meet the basic qualifications, please apply with your resume.This person will work very closely with and provide support to our Chief Financial Officer. Our ideal person is versatile, hard-working & can handle multiple moving parts/tasks at one time. Main Job Tasks and Responsibilities- Oversee a variety of transactions for different departments (development projects, typical real estate transactions, fund/loan transactions, etc.)- Assists in overseeing project timelines/deadlines, keeping all parties on track & reporting respective statuses to CFO- Conserves executive's time by reading, researching, preparing, editing and sending correspondence; drafting letters, documents, communications and presentations; collecting and analyzing information; initiating telecommunications. monitoring, screening, responding to and distributing incoming communications- receive and interact with incoming visitors- interact with external clients- Organizing, filing & maintaining compliance of several Fund-s and/or Company-s documents- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel; arrange and co-ordinate meetings and events- Running errands, getting food/refreshments, etc.- Managing company account profiles (utilities, insurance, vendors, etc.)- General Executive support (you may do a variety of things, and each day may be very different)- record, transcribe and distribute minutes of meetings- Supporting Human Resources & Hiring for the CompanyKey Qualities Candidate Must Possess:- Ability to maintain confidentiality - Positive & upbeat, can-do attitude!- Motivated, self-starter with ability to take charge- Strong organizational & planning skills are a must!- Pays attention to detail & has ability to multi-task- Proficient in Microsoft Office (Outlook, Word, & Excel)- Ability to effectively communicate written & orally- Understanding of finance, accounting, and securities transactions a plusRequirementsEducation and Experience - At least 3 years- experience providing executive level support- Expertise in MS Word and Excel. Able to create and manage document changes, proof-reading, editing and formatting content - Basic understanding of financial statements and their structure- Some College HighlightsThis is a full-time salary position, minimum of 40 hrs per week. Some weekend or evening hours could be required for specific projects or deadlines. Salary compensation is based on experience and benefits are included. Why Kelly®?At Kelly Services®, we work with the best. Our clients include 95 of the Fortune 100™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. About Kelly Services® As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter. Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.]]