Part Time Executive Administrator (Medical Device)

Kelly Services® has been providing outstanding employment opportunities to the most talented individuals in the marketplace for more than 60 years. We are proud to offer the following contract job opportunity.   Executive Administrator     Part Time Hours: 20 hours a week Executive Administrator to handle administrative, project coordinating, onboarding, and advisory board duties to the MA Directors and general department. Administrative Coordinator: Calendaring Meeting management (scheduling, logistics, catering, audio conferencing, WebEx setup) Domestic and international travel coordination (flights, hotel, ground transportation, conference  registrations, visa and passport requirements) Expense reporting;  Purchase orders Ordering office supplies   Project Coordinator: HCP Contract Management (for clinical studies/trials, etc). Contract submission HCC Review Supplier IDs. Out of Pocket Expenses – HCP provides receipts for out-of-pocket expenses, and a check request is created in ARIBA.   Consultant Contract Management  Serve as liaison between Contract Department, relationship manager, and consultant.  Prepares execution copies, routes for signature and submits to Contract Department for execution. SOWs and PO’s     Handles new hires, transfers and terminations of JNJ associates, interns, co-ops, contractors and consultants.  Coordinate office moves, and requests for network IDs, computer, phone, voicemail, nameplate, business cards, distribution lists, etc.   Advisory Board Coordination (coordinate and manage advisory boards as requested)       Excellent verbal and written communication skills Exceptional interpersonal skills Experience managing multiple complex calendars Multitasking Work with minimal supervision Strong organizational skills Manage multiple priorities Maintain confidentiality Strong proficiency in MS Office programs Previous experience working with J&J systems (ARIBA, ARAVO, JJTO, gXRS, Totality, etc) Demonstrated proficiency with productivity technology and software (OurSource, WebEx, Global Connect, SharePoint, etc) Possess the ability to anticipate the executives’ needs and collect/prepare information Exercises sound judgment and discretion Independently assess and resolve complex situations with flexibility to respond to shifting priorities Ability to respond on behalf of executives on routine or complex matters   This position is recruited for by a remote Kelly office, not your local Kelly branch. To be considered for this position your resume must be received directly from the job posting. Kelly Services is an Equal Opportunity Employer. Why Kelly®?At Kelly Services®, we work with the best. Our clients include 95 of the Fortune 100™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. About Kelly Services® As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter. Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.]]