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in San Diego, CA

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Hours Full-time, Part-time
Location San Diego, CA 92121
San Diego, California

About this job

Job DescriptionWe are seeking an Office Administrator for our Sorrento Valley client.Pay: $18-$20/HRSchedule: 8am-5pmLength: Contract to HireDUTIES:Ensures visitors or callers are greeted warmly and professionally in person or on the phone. Politely and patiently answers basic questions and screens all calls. Successfully transfers calls to the appropriate person or takes an accurate message.Maintains the security of the building at the main entrance during business hours (8 a.m. to 5:00 p.m.)Admits authorized suppliers or visitors to the building. Issues badges according to procedure and assures accuracy of the visitors- logbook. Collects badges from those exiting and updates logbook accordingly.Maintains kitchen inventories per the inventory list. Orders Costco items for all kitchen areas on a weekly basis (Friday with Monday delivery). Orders coffee supplies from vendor when needed. Stocks Suite 106 kitchen. Ensures cleanliness and orderliness in the reception area and Suite 106 kitchen.Assists CEO or other executives and managers as needed, preferably without leaving the reception area. Calls for back-up when necessary and to cover rest periods and meal period. Schedules department meetings or lunches using Microsoft Outlook; orders food per manager-s request. Notifies manager when food arrives. Sets up for meetings in Suite 106 conference room when requested.Sorts packages and notifies appropriate person regarding deliveries and messages. Prepares outgoing mail and ensures mail is stuffed and stamped correctly. Correctly prepares FedEx or UPS freight bills and schedules pickups as requested. Cooperates and respectfully communicates with external and internal customers. Schedules travel when requested. Assists HR as needed.Other responsibilities as assigned by HR Manager.Ability to accurately and successfully perform and complete work in a busy area with an above-average level of distraction.Knowledge of administrative, clerical and reception procedures including preparing documents, scanning and filing documents, and customer service principles and practices.Ability to follow Standardized Operating Procedures (SOPs) and pays close attention to details.Must consistently display warm and professional demeanor and have excellent phone and in-person manners. Must report to work on time and be a reliable, competent employee.Possesses the ability to work independently as well as in a team environment.Displays willingness to learn and take on new challenges. Actively seeks out other work to be done when assigned tasks are complete or workload is light.SKILLS:Computer Skills - At least one year experience in a networked environment using a Windows and/or Windows like interface, proficient use of Microsoft Office suite such as Outlook (Intermediate), Word (Intermediate), Excel (Intermediate) Power Point (Intermediate).Excellence Behaviors - Remains engaged, proactive and positive even in tough circumstances; owns assignments and is fully accountable for their success; aligns actions, behaviors and conversations to what matters most. Time Management & Organizational Skills - Flexibility and adaptability to quickly changing priorities and assignments Communication Skills - Ability to receive messages by telephone, in person, electronically and in writing; ability to ask questions and rephrase statements to clarify meaning. Above average written and verbal communication.At least one year of experience as a receptionist/admin preferably in a fast-paced high-tech environment; biotech experience preferred.Knowledge and skills normally acquired through the successful completion of High School is required. Some college or a college degree is preferable.Experience in an FDA regulated industry preferred or equivalent combination of education and experience is beneficial.No supervisory experience is required for this position.Primary activities will take place at a desk and on a computer in a temperature-controlled environment.Occasional safe lifting of up to 30 pounds. Why Kelly®?At Kelly Services®, we work with the best. Our clients include 95 of the Fortune 100™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. About Kelly Services® As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter. Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.]]