Administrative Assistant II

Nationally known Medical Device Company searching for an Administrative Assistant with the following skills and experience... Position Summary: This position provides administrative support for departments by performing general duties such as scheduling, office supply maintenance, and preparing/routing financial documents for approval, and other general clerical duties. Minimum Qualifications: This position requires: 2-4 years of experience in general administration support. Proficiency in the use of Microsoft Office Suite. Demonstrated communication and human relation skills. The incumbent must demonstrate the potential ability to perform the essential functions of the job as outlined in the duties and responsibilities. Essential Duties Responsibilities: The following duties and responsibilities are intended to be representative of the work performed by the incumbent s in this position and are not all-inclusive. The omission of a specific duty or responsibility will not preclude it from the position. Preparing and routing documentation for financial approval, such as check requests and expense reports. File and record preparation and maintenance. May act as departmental receptionist, answering phones and routing messages. Scheduling appointments and meetings for department. May be responsible to receive and distribute incoming mail. May perform limited special projects, generally under close supervision. May perform related duties specifically related to the department to which the incumbent is assigned. Order office supplies and articles as needed. Responsible for shipping items through shipping department. Order and facilitate catering orders for departmental meetings. Responsible for making travel arrangements for department staff. Knowledge Skills: Proficiency with Microsoft Office Suite. Excellent communication and human relation skills. Good grammar and proofreading skills. Good follow-through capabilities and task prioritization. May be responsible for handling confidential information, must be able to maintain confidentiality in daily tasks. Able to work in a collaborative fashion within multiple levels of the company. Physical Requirements: This position is in an office and laboratory environment and requires the incumbent to sit, stand and perform general office functions. The incumbent may also be required to lift up to twenty five pounds occasionally. The incumbent may be required to stand for extended periods of time. Bending, stooping and reaching are also frequently required.  Additional requirements Professional appearance and demeanor. Pleasant attitude with a willingness to learn and a can-do mentality Experience managing calendars in Outlook Ability to coordinate lunches and/or snacks for meetings Experience coordinating travel.  Experience submitting expense report, especially using Concur Hours: 8am-5pm, Monday to Friday Salary: $16 per hour Contract length: 1-2 months Please respond to this ad or email LUcj293@kellyservices.com.  Do not reach out to the local branch, this position is being handled by a remote recruiter. APPLY NOW! Why Kelly®?At Kelly Services®, we work with the best. Our clients include 95 of the Fortune 100™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. About Kelly Services® As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter. Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.]]