Administrative Assistant

Our client the world's largest pharmaceutical sourcing and distribution services company in Louisville, CO is currently seeking an Administrative Assistant to start as soon as possible. This is a full-time position with a pay rate of $25 - $30 per hour depending upon experience. Six month contract (possibly longer) SUMMARY: This position has the responsibility and authority to provide day-to-day administrative support for the Technology, Strategy, Business Development and Research leadership and team and ongoing project administration support for the Research Review Board.  YOUR PRIMARY DUTIES WILL INCLUDE BUT ARE NOT LIMITED TO: Provides assistance and support to Director and their department and act as a liaison between management and functional team managers; Assist with follow-up of information from Director to team members (cascade of information within the department).  • Perform standard office duties, including typing, filing, file maintenance answering phones, Internet/Intranet research, setting up and maintaining files, ordering supplies and equipment, photocopying documents and handling incoming and outgoing mail.  • Type and proofread correspondence, reports, presentations and forms; corrects grammar and formatting errors; drafts brief correspondence of a routine nature. Compose correspondence for own and Director’s signature.  • Coordinate and maintain effective office procedures and efficient work flow: obtaining authorization signatures, shepherd forms and documents for signature on timely basis, and oversee departmental processes to ensure effectiveness. Reinforce and educate team members with regard to policies and procedures as set by management (i.e. office supplies, tools, processes, signatures).  • Utilize problem solving techniques, tact and discretion when handling day to day responsibilities and managing other requests for information. As the “hub” of the department, is expected to maintain good relationships with peers and across other teams.  • Coordinate departmental activities and meetings, (i.e. schedules, coordinates and tracks travel itineraries and calendars, as well as schedule meeting, coordinate catering, conference rooms, hotel accommodations for out of town guests and follow-up with all parties to confirm attendance). Prepare and coordinate Director’s travel requirements and completes timely reimbursement of expenses upon commencement of travel.  • Take action as authorized during Director’s absence and use initiative and judgment to see that matters requiring attention are handled in a manner to minimize effect of manager’s absence.  • Support new hire process through coordination of interviews, communication with candidates and new hires, coordination of office space and needs with facilities and communication with hiring manager, processes requests through GBS/IT for office set up.  • Maintain business operating systems as required.  • Involvement in budget tracking process as requested.  • Maintain total confidentiality in all matters of correspondence, telephone messages, and professional conversations.  • Manage E-Cats.  • All activities must be performed in compliance with the Quality System.  • Performs duties in compliance with environmental, health and safety related site rules, policies or governmental regulations.  • All other duties as assigned.  • Travel requirement: Less than 10%  REQUIREMENTS AND EXPERIENCE: EDUCATION REQUIRED:  • High School Diploma  YEARS OF EXPERIENCE  • 4+ years minimum related business experience    TERMS OF ASSIGNMENT: Requires: Two-year Associate's Degree Program or equivalent combination of experience and education. Start date: As soon as possible. Hours: Monday – Friday, 8:00 AM – 5:00 PM with possible overtime. Pay rate: $25 - $30 per hour depending on experience.   Apply now for immediate consideration or refer a friend!   Why Kelly?                          At Kelly Services®, we work with the best. Our clients include 99 of the Fortune 100™ companies, and more than 70,000 hiring managers rely on Kelly® annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. As a Kelly Services candidate you will have access to numerous perks, including: Exposure to a variety of career opportunities as a result of our expansive network of client companies. Career guides, information and tools to help you successfully position yourself throughout every stage of your career. Access to more than 3,000 online training courses through our Kelly Learning Center. Weekly pay and service bonus plans. Group- rate insurance options available immediately upon hire*. Let us help advance your career today. *Available for purchase and administered by a designated third-party vendor Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, and Gender Identity, and is committed to employing a diverse workforce.   This position is not be ing recruited by your local Kelly branch. Please send your resume to natalie.wright@kellyservices.com. Why Kelly®?At Kelly Services®, we work with the best. Our clients include 95 of the Fortune 100™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. About Kelly Services® As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter. Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.]]