Department Administrative Assistant - Full-time / Part-time

Job DescriptionSince 1946, Kelly Services® has been providing outstanding employment opportunities to the most talented individuals in the marketplace. Today, we are proud to offer a temporary opportunity to work as a Department Administrative Assistant for a commercial real estate company in downtown Portland, Oregon.Position Summary:The purpose of this position is to perform clerical duties of moderate complexity in accordance with the office procedures of various departments. This is a temporary assignment scheduled to begin at the end of June and estimated to last through the end of the year.Responsibilities may include any or all of the following:- Perform standard clerical duties including answering phones, bookkeeping, typing, office machine operation, and filing- Type, format, proofread, and edit correspondence and other documents- Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer- Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail- Compile, copy, sort, and file records of office activities and business transactions- Compute, record, and proofread data and other information, such as records or reports- Review files, records, and other documents to obtain information to respond to requests- Communicate with internal and external clients to answer questions, disseminate, or explain information, take orders, and address complaints- Complete work schedules, manage calendars, and arrange appointments- Create a wide variety of template, company-sanctioned marketing materials including maps, advertisements, demographic reports, and executive summary brochures for in-house and client presentations using desktop, graphic, and mapping software- Perform technical duties such as working with multimedia software, setting up audio-visual equipment, initiating video conferences, and/or operating phones and the internet- Perform a variety of facilities and maintenance duties such as processing work orders for maintenance, coordinating moves, taking inventory and ensuring adequate suppliesRequirements:- High school diploma or GED- Minimum two years of related experience- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding- Ability to write routine reports and correspondence- Ability to respond to common inquiries and concerns from clients, coworkers, and/or supervisor- Ability to effectively present information to an internal department and/or large groups of employees- Basic knowledge of financial terms and principles- Ability to calculate simple figures such as percentages- Basic analytical and problem-solving skillsApply now for immediate consideration!Kelly Services is a Fortune 500® company headquartered in Troy, Michigan. We provide employment to more than 750,000 employees annually, with skills including office services, accounting, engineering, information technology, law, science, marketing, light industrial, education, and health care. Kelly Services is an equal opportunity employer. Why Kelly®?At Kelly Services®, we work with the best. Our clients include 95 of the Fortune 100™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. About Kelly Services® As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter. Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.]]