Human Resources Coordinator

Uncle Giuseppe's is looking for two Human Resources Coordinators to assist with daily HR functions. One Coordinator will work with the Port Jefferson and Smithtown stores, the other will cover our Massapequa and new Melville Store.

Job Summary

Responsible for administrative support of the HR Department.

Duties and Responsibilities

The essential duties and responsibilities of this position include, but are not limited to, the following:

General:

• Process all new hire paperwork and entry into HRIS

• Responsible for maintenance and updating of all personnel info in HRIS including but not limited to I9, Tax Information, Salary Information, etc.

• Collect absence requests and enter Time off into HRIS

• Answer basic payroll inquiries

• Updating and maintaining employee files

• Process employee transfers and terminations

• Post available positions to career website and job boards

• Recruit and screen applicants

• Schedule applicant interviews

• Answer phones and emails

• Create letters for HR Department (Terminations, health insurance, etc.)

• Process all Workers Compensation Paperwork

• Process all Disability Paperwork

• Process all FMLA Paperwork

• Process employment verifications

• Process Uniform Orders

• Clerical Functions throughout office

• Perform other duties and assignments as directed

Qualifications:

Must be at least 18 years of age. High School Education preferred or equivalent combination of education and experience. Previous experience in Human Resources preferred.

To perform this job successfully, an individual must be able to perform all of the duties described in the preceding, in an efficient and competent manner.

The requirements and conditions listed below are representative of the minimum levels of knowledge, skill, experience, and/or ability required. Some requirements may be modified to accommodate individuals with disabilities:

Mathematical Skills:

• Be able to perform arithmetical calculations at the eighth-grade level in order to handle sales transactions, tender change, calculate percentages and ratios, discounts, gross margins, and apply concepts of basic algebra;

• Be able to verify vendor invoice charges and counts, and complete required accounting reports including inventory, receiving, and variations in cash or column totals.

Language Skills:

• Ability to hear, speak and understand the spoken word in order to respond promptly to pages for assistance, to accommodate verbal requests from customers for information or assistance, to answer telephones, and to be able to communicate effectively with department employees, the store’s co-workers and customers;

• Ability to read, write, analyze, interpret and understand the English language with sufficient proficiency in order to read and understand:1. Instructions for operating electronic equipment and tools,2. Company handbooks, policies and procedures, and 3. Other written job related documents including postings on company bulletin boards.

• Ability to fill out forms properly and compose and write reports, including effective departmental memos, employee corrective action notices, “menus”, and customer signs or sales suggestions.

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in circumstances where only limited standardization may exist;

• Ability to interpret a variety of instructions furnished in diagram, oral, schedule, or written forms.

Work Schedule & Environment

May require morning, afternoon, and evening availability any day of the week.

The work environment conditions described below are representative of those an employee encounters while performing the essential functions of this job. It may be possible to modify some circumstances to accommodate individuals with disabilities:

• Access to break rooms, offices and all employee restrooms may require ascending/descending stairs;

Physical Requirements:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Some requirements may be modified to accommodate individuals with disabilities:

• While performing the duties of this job, the employee is regularly required to sit, stand; and use the hands to handle, finger, or feel objects, tools or controls;

• The employee must frequently walk, talk or hear, and reach with the hands and arms; occasionally, the employee must crouch or kneel;

• The employee must occasionally exert, pull or lift up to 50 pounds;

• Successful performance requires specific vision abilities that include close vision and the ability to adjust focus including possessing sufficient visual acuity to verify invoices and other written documents;

• Be able to climb a ladder to retrieve items from overhead racks and storage areas;

• Be able to sweep and mop floors and lift and carry out trash containers to be emptied in an outside bin;

• Have sufficient physical mobility or agility to be able to respond quickly to fire or other emergencies such as cleanup requests due to accidental spills or breakage of glass;

Job Type: Full-time

Salary: $13.00 to $18.00 /hour