Executive Assistant

Pei Wei is looking for an Executive Assistant to play an instrumental role in the next phase of our growth as we build a new Restaurant Support Office team in the Las Colinas area of Irving, TX. Pei Wei is the leader in fresh Pan-Asian fast-casual dining, with more than 200 restaurants in 21 states. We are looking for passionate team players to elevate an already exceptional brand. If you want to be part of something truly special where you can make a difference, then apply today to explore this exciting career opportunity.

What you will do:

The Pei Wei Executive Team Assistant provides senior level, overall administrative support including but not limited to: reporting, scheduling, managing communications and project managing executive deadlines and initiatives. The role requires the ability to maintain strict confidentiality in a variety of circumstances and the ability to communicate (written and verbal) with high-level corporate executives, members of the Board of Directors, coworkers and outside visitors.

• Provides administrative support and follow up for many items including scheduling appointments and meetings, managing conference room reservations, organizing conference calls, coordinating working-lunches and events etc.
• Coordinates travel plans and prepares p-card and company expense reports for review/approval
• Coordinates, merges and keeps current various executive
• Creates and responds to a variety of correspondence; incoming & outgoing. Handles (and documents) calls and inquiries, both internal and external • Administratively coordinates and supports project plans, deadlines and actions plans for executives
• Creates, updates and disseminates administrative documents such as (but not limited to) meeting agendas, project templates, milestone measures and updates, directory, reports, presentations
• Serves as point-person and coordinator for some contract and vendor relationships and services
• Executes preparation of Diligent Board Books for Board Meetings on a quarterly basis. Assists with the development of content, assimilating/disseminating materials, performs follow up from department heads, formats reporting; uploads, copies and finalizes materials as assigned.
• Assists with the development and support of a broad variety of projects plans and/or action plans designed to improve executive strategies and objectives.
• Builds and maintains positive and productive working relationships with internal team members
• Acts as backup for receptionist

What you need:

• High School diploma or GED required
• 5+ years supporting multiple executive-level leaders
• Extensive experience planning corporate meetings
• Previous experience in a fast-paced, deadline-driven, team environment
• Experience planning corporate travel and processing expenses
• High level of proficiency in the use of Microsoft Outlook, PowerPoint and Word required
• Excellent customer service skills and telephone etiquette
• Highly developed communication skills and ability to effectively communicate with multiple audiences including Corporate Executives and the Board of Directors
• Ability to maintain strict confidentiality in a variety of circumstances
• Highly developed oral and written communication skills and ability to efficiently proofread documents
• Ability to work effectively under the pressure of deadlines and adapt quickly to shifts in priorities
• Must be detail orientated and demonstrate strong organization skills

What we offer:

• Growth opportunities in a fun and fast-moving environment
• 15 days of PTO per year
• Medical, dental, vision, and 401(k) plans
• Company paid life insurance, short-term and long-term disability plans
• Generous meal benefits Pei Wei is proud to be an equal opportunity employer workplace.