Accounts Payable Specialist – Oldsmar, FL 34677 - Full-time / Part-time

Through efficient administration including: verifying, coding, matching paperwork, calculating, entering, and maintaining data and payment records in the accounts payable system, the employee is responsible for activities of the accounts payable function.  Strong organizational skills needed. 

• Manage all packing slips (i.e., parts received) and maintain an organized packing slip filing system.
• Match invoices with packing slips.
• Resolve any discrepancies between packing slips and invoices with appropriate internal and/or external responsible individual(s) in a timely manner.Strong problem solving skills required.
• Accurately code invoices for input into the computer system and all manual check requests. Accurately input invoices into the computer system for payment along with any manual check requests as received.
• Responsible for printing all checks. Attach the appropriate invoices to said computer checks and file paid invoices after checks are fully processed.
• Prepare manual checks as they are needed.Attach appropriate documentation and file once they are fully processed.
• Maintain an accurate and organized “Paid” file comprised of copies of all checks with the documentation or invoice attached to each check.
• Review monthly vendor statements for accuracy against payables aging. Resolve any discrepancies with appropriate internal and/or external individual(s).
• Research “mystery” invoices. Resolve any valid unpaid invoices in an appropriate manner.
• Maintain and ensure accuracy of the P.O. Accrual Report on a weekly basis.
• Verify all credits due Company are received and processed in a timely manner. Follow up on outstanding credits listed on the P.O. Accrual Report to ensure that credit is received.
• Maintain an organized file of vendor statements.
• Professionally and efficiently field phone calls from vendors. When necessary direct them to the appropriate department or individual or provide them with the necessary information.
• Copy, sort and file invoice copies for general ledger analysis, accrual purposes, drop shipped merchandise for Accounts Receivable and employee personal purchases.
• Provide HR Department with all employee personal purchase items for reimbursement.
• Perform various other duties as requested.

Minimum of 5 years of high volume accounts payable experience, preferably in a manufacturing setting.