Procurement Representative - Full-time / Part-time

Headway Workforce Solutions is currently seeking A Procurement Representative for a 6+ month contract opportunity in Columbus, OH with our partner, a private nonprofit applied science and technology development company.

Job Description

• Procures services and materials of low to moderate agreement complexity and risk to the business unit.
• Assignments are determined and work typically consists of repetitive functions.
• Handles routine or standard purchase orders, subcontract agreements, and related documentation in accordance with established procurement policies and procedures, and government laws and regulations.
• Ensures fair and reasonable prices and prompt deliveries from responsible suppliers in a competitive atmosphere.
• Requires independent business judgment for routine issues.

Drafts and negotiates simple procurement instruments to include the following responsibilities:

• Issues RFP/RFQ’s and obtains proposals/quotes for standard products and services in support of new business proposals and on-going projects. Seeks and promotes competition in the acquisition of goods and services.
• Reviews and evaluates vendor proposals/quotes to ensure fair and reasonable prices and compliance with the requirements of the procurement. Assists in the review of higher complex solicitations and helps prepares routine responses for proposals, bids, and subcontract modifications.
• Supports negotiation of agreements of low to moderate complexity, as required to mitigate risks and optimize profitability. Proposes solutions to problems encountered in negotiations and assists in solving problems that may arise.
• Reviews requisitions for accuracy and completeness. Prepares, organizes and maintains procurement records and file documentation in an audit ready condition. Identifies basic compliance problems and provides recommended solutions for the approval of higher level staff/management.

Recommends sources of supply to users/technical staff utilizing market knowledge, experience, special purchasing resource files, etc. and makes recommendations for vendor/order selection and order placement.

Under the direction of senior procurement staff, analyzes procurement requirements, special provisions, terms and conditions, and contract flow downs to ensure compliance with appropriate laws, regulations and Battelle policies.

Assists senior procurement staff in working with internal and/or external business teams on issues and developments relative to assigned procurements.

The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by the Legal Department.

FREEDOM TO ACT

• The incumbent has a $25,000 delegation of authority as a procurement officer. Certain project assignments or commodity groups may require higher authority based upon program needs. Most purchase decisions represent a negotiated compromise or match between internal and external factors utilizing the knowledge, experience, negotiating skills and judgment of the incumbent.

MINIMUM JOB REQUIREMENTS

• Requires a Bachelor’s degree or equivalent related experience and 0-2 years of general business, purchasing or acquisition/contract-related experience or equivalent years of education and experience.
• Requires some knowledge and experience in procurement, supply management, contracting concepts and UCC/Federal Acquisition regulations.
• Knowledge of business principles in areas such as supply chain management, purchasing, business and contracts law, finance, accounting and standard operating procedures.
• Strong analytical and communication skills.
• Independently able to execute basic purchasing responsibilities and resolve problems of low to moderate complexity with suppliers and supported client staff.
• Ability to draft simple contractual instruments in accordance with prescribed templates and guidelines.
• Must have a background which would not preclude a security clearance granted.

Additional Information

• This is a 6+ month contract.

Headway Workforce Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Headway Workforce Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.