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Administrative Assistant II - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Tallahassee, FL Tallahassee, Florida |
About this job
Requisition No: 16894
Agency: Florida Fish and Wildlife Conservation Commission
Working Title: ADMINISTRATIVE ASSISTANT II - 77000425
Position Number: 77000425
Salary: $29,344.38
Posting Closing Date: 08/08/2017
ANTICIPATED VACANCY
PENDING RECLASSIFICATION
FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION
DIVISION OF LAW ENFORCEMENT
ADMINISTRATIVE ASSISTANT 2
LEON COUNTY / POSITION NUMBER 77000425
This position provides assistance to the OMC Manager, Deputy Directors/Chief and other support staff with general administrative support functions required for daily operation of the Director's Office. Works independently to assist staff with a variety of administrative tasks/functions which are often complex in nature.
Responsible for assigning and monitoring division trackers and public record requests, ensuring they are handled appropriately and in a timely manner by staff. Assists DLE WebQA coordinators by offering guidance and assistance with redaction of public record responses, as needed. Serves as the record keeper of the division files for volunteers and interns who work for the division. Collects, formats and submits the Division of Law Enforcement Weekly Report that recaps each week's enforcement activities throughout the state.
Prepares requisitions and purchase orders for memberships, registrations, trainings, conferences, and other items as needed in accordance with agency guidelines. Submits travel receipts and commodity items paid by p-card, ensures correct budget coding, receives supervisor approval and processes according to agency guidelines. Tracks yearly meetings command staff are required to attend. Monitors first aid kit and ensures it is properly maintained. Updates annual out-of-state travel memo for the division. Oversees the process to ensure the division's main phone line is answered and calls are directed appropriately during business hours. Orders office supplies as needed.
Makes airline, hotel and rental car reservations, obtains registration fees, and prepares travel authorizations for agency approval. Processes travel reimbursements and p-card receipts following agency guidelines for office staff. Prepares travel and meeting documents to include agendas, reservation information, etc. for traveler. Assists in scheduling meetings and keeping calendars for office personnel. Prepares meeting information for office staff. Provides assistance to field personnel as needed on various assignments. Distributes mail to appropriate personnel. Receives telephone calls for the office and routes as appropriate. Creates congratulatory, sympathy, get well, or other occasion cards as needed from the division.
Assists with the day-to-day operations of the office. Answers questions from the public related to general fishing and boating laws. This includes providing information by way of telephone and mailing brochures and correspondence. Obtains needed specialty items, beyond standard office supplies, for this section through the proper purchasing channels.
Performs other duties as required.
A level two background is required for this position
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Nearest Major Market: Tallahassee
Agency: Florida Fish and Wildlife Conservation Commission
Working Title: ADMINISTRATIVE ASSISTANT II - 77000425
Position Number: 77000425
Salary: $29,344.38
Posting Closing Date: 08/08/2017
ANTICIPATED VACANCY
PENDING RECLASSIFICATION
FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION
DIVISION OF LAW ENFORCEMENT
ADMINISTRATIVE ASSISTANT 2
LEON COUNTY / POSITION NUMBER 77000425
This position provides assistance to the OMC Manager, Deputy Directors/Chief and other support staff with general administrative support functions required for daily operation of the Director's Office. Works independently to assist staff with a variety of administrative tasks/functions which are often complex in nature.
Responsible for assigning and monitoring division trackers and public record requests, ensuring they are handled appropriately and in a timely manner by staff. Assists DLE WebQA coordinators by offering guidance and assistance with redaction of public record responses, as needed. Serves as the record keeper of the division files for volunteers and interns who work for the division. Collects, formats and submits the Division of Law Enforcement Weekly Report that recaps each week's enforcement activities throughout the state.
Prepares requisitions and purchase orders for memberships, registrations, trainings, conferences, and other items as needed in accordance with agency guidelines. Submits travel receipts and commodity items paid by p-card, ensures correct budget coding, receives supervisor approval and processes according to agency guidelines. Tracks yearly meetings command staff are required to attend. Monitors first aid kit and ensures it is properly maintained. Updates annual out-of-state travel memo for the division. Oversees the process to ensure the division's main phone line is answered and calls are directed appropriately during business hours. Orders office supplies as needed.
Makes airline, hotel and rental car reservations, obtains registration fees, and prepares travel authorizations for agency approval. Processes travel reimbursements and p-card receipts following agency guidelines for office staff. Prepares travel and meeting documents to include agendas, reservation information, etc. for traveler. Assists in scheduling meetings and keeping calendars for office personnel. Prepares meeting information for office staff. Provides assistance to field personnel as needed on various assignments. Distributes mail to appropriate personnel. Receives telephone calls for the office and routes as appropriate. Creates congratulatory, sympathy, get well, or other occasion cards as needed from the division.
Assists with the day-to-day operations of the office. Answers questions from the public related to general fishing and boating laws. This includes providing information by way of telephone and mailing brochures and correspondence. Obtains needed specialty items, beyond standard office supplies, for this section through the proper purchasing channels.
Performs other duties as required.
A level two background is required for this position
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Nearest Major Market: Tallahassee
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