Administrative Assistant - Full-time

Responsibilities Include

• Compiles, prepares and distributes reports in a timely and accurate manner.
• Composes and/or types correspondence, memoranda and other documents in a timely and accurate manner; proofs for accuracy; copies and distributes documents.
• Establishes and maintains files, logs, databases or other records in a timely and accurate manner. May process and/or track invoices for departmental expenses. Handles information of a sensitive, proprietary or confidential nature and maintains the confidentiality of same.
• Receives incoming telephone calls/emails and assists by responding to inquiries or routing the caller/email to the appropriate party. Sorts incoming mail and distributes to the appropriate individuals. Prepares outgoing and interoffice correspondence.
• Maintains adequate inventory of office supplies and orders supplies as needed. May make arrangements for office equipment service and/or repair as necessary.
• Provides backup administrative support as needed. Assists other administrative or departmental staff members as requested.
• Performs other job related duties as may be assigned or required.

Education / Experience

• Have administrative experience; demonstrated success in managing multiple tasks/projects.
• Confident interacting and communicating  --think clearly, be a perceptive learner, sensing the needs of the organization, takes action with high level of attention to detail.
• Proficiency/Expertise in developing executive/Board of Director level presentation materials; excellent computer skills (Excel ,Powerpoint, Word, Outlook)
• High degree of professionalism, integrity and discretion; excellent judgment and superior written and verbal communications skills.
• Ability to work independently without significant assistance or direction; work under pressure and time constraints and to handle changing priorities.