Office Coordinator

Summary of Position:
Incumbent in this position is responsible for coordinating and organizing the daily functions in the office, including completing all weekly timekeeping transmittals, generating reports on several software systems, scheduling and assisting managers with other daily operational functions.

Essential Duties:

• Prepares and coordinates all paperwork for payroll, PARF’s and Snagajob.
• Works with managers on inventory control and scheduling in Menu Link.
• Assists managers in generating reports and assigning work station in Aloha.
• Acts as the first point of contact for the department; responds to inquiries and provides general information related to the specific functions.
• Types correspondence as assigned; enters and retrieves information on computer and time keeping systems. Proof reads for content, edits using proper punctuation, grammar and spelling.
• Organizes and maintains office filling systems including confidential files. Maintains and updates manuals.
• Screens correspondence and other related materials to determine action necessary; may recommend action to Managers or takes appropriate action.
• Sets up and maintains department procedures for invoicing, outstanding payments and purchase orders.
• Maintains schedules and makes arrangements for meetings.
• Handles incoming phone calls and completes all facsimiles.

Other Duties:
Performs other duties and responsibilities as assigned

Confidentiality:
Maintains confidentiality of proprietary information

Conduct:
Represents Mohegan Restaurant (AR), LLC in a professional and courteous manner at all times

Dependability:
Regularly attends and is punctual for work

Supervision Received:
This position reports to the Management

Supervision Exercised:
None

Knowledge, Skills and Abilities:

• Ability to learn restaurant software systems
• Intermediate Word, Excel and data entry skills
• Grammar, punctuation and keyboarding skills
• Ability to take direction, work collaboratively, set priorities and organize work
• Strong organizational and interpersonal skills
• Ability to handle multiple assignments

Education, Experience and Training:

• High School diploma or equivalent
• Three (3) years experience as an office coordinator requiring vendor processing, scheduling experience, and coordinating multiple priorities

Additional Requirements:

• Must be able to maintain a flexible work schedule including evenings, weekends and holidays