Accounts Payable Specialist

Accounts Payable Specialist

We are looking for a smart, humble, and hard-working individual that has the ability to assist with most functions of the Accounting Department. The position will work directly with the lead accountant and the Director of Accounting to oversee Cascadia's financial needs. The ideal candidate will have a solid general accounting/bookkeeping background. The desire to understand the larger financial picture and ability to handle confidential information is critical to this position. We are looking for someone who cares about the details.

Position Summary:

As we continue to grow, we need to add an AP Specialist to our accounting group with the following skills.

• Full cycle accounts payable to include data entry of invoices, reviewing invoices input by field AP personnel, checking for accuracy and proper/consistent facility and G/L classification
• Process all incoming accounts payable invoices (overhead expenses, expense reports, rents, etc.) timely
• Responsible for the review of accuracy, appropriateness and legitimacy of invoices submitted for payment 
• Timely research and resolution of any issues discrepancies relating to invoices and expense reimbursements
• Monthly review of center utilities to ensure all expenses are current- locate and resolve missing invoices
• Review vendor statements and reconcile monthly between accounting system & vendor
• Generate an AP weekly check run including printing checks, obtaining signatures and mailing checks
• Communicate with vendors regarding status of their account, either written or verbal
• Timely response to vendors, customers, coworkers and facility calls and emails
• Ensure filing systems are maintained and up to date
• Set up new vendors requiring proper W9 documentation
• Preparation of annual 1099 forms
• Other duties as assigned by manager, which may include:
  • HR / general administrative needs - employee benefits enrollment and maintenance, assist with 401k administration and other HR tasks as needed
  • General Ledger reconciliations
  • Special projects as assigned - annual financial review / audit, physical inventory, annual tax prep and filing assistance, budget preparation, intermittent work with independent accounting firm on various accounting related projects

Required - knowledge and experience

• Full cycle AP experience
• Proficiency with Microsoft Dynamics GP preferred
• Strong analytical skills, organizational and problem solving skilss
• Bank Reconciliation / Credit Card Settlement Experience
• Excellent interpersonal, listening, and verbal communication skills
• Detail-oriented with the ability to work in fast paced, often stressful environment
• Computer skills - Microsoft Office (Word, Excel, Outlook)
• Ability to work diligently with attention to details under minimal supervision
• Overtime may be required
• Salary range DOE