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in Altamonte Springs, FL
Administrative Assistant
Hours | Part-time |
---|---|
Location | Florida Cleaning Systems, Inc.-32714 Altamonte Springs, Florida |
About this job
CORPORATE OVERVIEW
We are a Growing Janitorial Company seeking a part time Administrative Assistant at our Altamonte Springs Corporate office. The organization focuses on commercial janitorial and facilities maintenance throughout the entire state of Florida; including airports and government buildings, as well as several other states throughout the country.
THE OPPORTUNITY
The Company is seeking a proactive, results-oriented, highly effective, and hands-on Administrative Assistant for our corporate location. We are currently looking to hire someone part time; M-F 12:00 PM - 5:00 PM, with room for growth in the near future. Seeking an individual looking for a long term position with growing company. It is essential that the individual possess:
- Strong communication skills - both written and verbal
- Strong organizational skills
- Ability to multi-task
- Strong Microsoft Office, especially Excel skills
- A self-motivated personality that does not require significant oversight
- The ability to work outside normal business hours on a as needed basis
REPORTING STRUCTURE
The Administrative Assistant will report directly to the Executive Assistant and CAO.
RESPONSIBILITIES
Will include, but are not limited to the following:
- Provide administrative and business support to the CAO, Executive Assistant, HR, Billing, Operations and other members of the executive team.
- Greet and assist visitors, assist with the initial employment application process.
- Work closely with the Executive Assistant and CAO to ensure weekly project status updates are delivered on time as well as gathering all necessary information for quarterly presentations and reports.
- Conducts research and administrative support for special projects by preparing data and providing follow-up and response to inquiries.
- Attends to any administrative requests from other internal departments such as Billing, Operations, Executives, and HR as needed.
- Responsible for receiving and routing incoming calls. Routes all incoming and outgoing mail, faxes and courier activities.
- Coordinates all internal employee events and external meetings.
- File in HR, Accounting, & Executive office.
- Complete daily assignments in timely manner, maintain calendar.
- Keep office organized, maintain neatness of lobby, and prepare conference room for meetings.
- Create company newsletters using online system, and manage Employee Reward Systems, including Employee of The Month.
- Be willing to wear many hats and assist with a team of 10+, and also assist in a variety of projects.
QUALIFICATIONS/SKILLS REQUIRED
- Associates Degree with four (4) or more years' experience in a position with primary responsibility of providing administrative support to a senior executive; or an equivalent combination of education, training and experience.
- Candidate must be highly skilled with MS Office Suite (Word, Excel, PowerPoint, and Outlook).
- A self-motivated, proactive individuals who will not require significant oversight with a "get it done" approach and attitude.
- Ability to successfully work with all levels of the organization, from the executive team to the janitorial staff.
- Creative problem-solving capabilities with a proven record of taking ownership of issues and orchestrating resources to meet goals.
- Proactive, highly motivated, collaborative and adaptable, with excellent organizational skills including the ability to handle multiple tasks, changing needs, and competing priorities.
- Excellent verbal and written communication skill and strong interpersonal skills, with a team oriented mindset.
- He or She must have a positive attitude and be willing to perform a wide range of tasks.
- Solid Microsoft Office Suite skills including Excel and Word
- Must be proficient with Mac computers
- Must be detail oriented, highly organized and able to multi-task
- Service focused with sense of urgency to both internal and external customers
- Bilingual in English and Spanish (preferred, but not required)
COMPENSATION
The compensation will be $12-$14/hr depending on experience and qualifications.
Drug Free Workplace and Equal Opportunity Employer.
Must be eligible to work in US / Our company participates in E-Verify.
Must be able to pass a drug test, background check, and provide 3 professional references.
If you are organized, detail oriented, professional, and have a great work ethic, we invite you to interview with us. Please send resume detailing skills, experience and salary requirements.