Invitational and Care Coordinator - Part-time

Position:The Invitational and Care Coordinator exercises an important ministry that serves the ministry area Associate Pastor and reaches out to the congregation, and the community.It is vital that the Invitational and Care Coordinator recognize, facilitate, and embody the spiritual dimension of this position.

General Responsibilities:The Invitational and Care Coordinator is responsible for the administrative needs for the Associate Pastor, and the ministries the position services; guest and invitational process, congregation care, and administrative responsibilities for the new member process.

This position is part-time at 25 hours per week.

Specific functions:

1. Administrative Assistant for Associate Pastor

1. Provides administrative and clerical support to Associate Pastor including updating Pastor's calendar


2. Participates in General Staff Meetings

1. Invitational Ministry

1. Glory Host teams - Oversees the volunteers

1. Assemble Guest Welcome Bags


2. Coordinate and maintain Glory Host schedules


3. Keep attendance and follow up with hosts that don't show up


4. Share weekly information for hosts and Welcome Center volunteers


5. Assist Associate Pastor in recruiting and training Glory Hosts


6. Keep materials at Welcome Center current and focused

1. Guest Follow Up.

• Enter guest information weekly into an excel spreadsheet


• Update guest information on ongoing basis

1. Generate and coordinate communications to guests.

• Send/email first time guest letter to guests,


• Send second letter/email upon second visit.

1. Send/email invitation to New Members Orientation to all guests (first timers to long timers) 6 weeks before class

1. New Member Process 

1. Advertise class with Director of Communications


2. Generate Material for New Members Orientation


3. Prepare New Members Orientation events and classes, and be in attendance.


4. Prepare for Joining Sunday, including pictures and forms to be filled out


5. Update status and pictures of new members in Shelby, after class


6. Share New Members information and interest with staff


7. Update and print new directory, send to Staff, and Parish Care

Organizational Structure:The Coordinator's reports directly to the Associate Pastor.

Supports the Associate Pastor with the following:

1.  Outreach


2. Impact Dallas


3. Spiritual/Prayer Ministry

Posting: 

Invitational and Care Coordinator/Administrative Assistant to high energy Associate Pastor.Skills required:

• detail oriented


• proficient in Shelby (church database management) a plus


• proficient in Microsoft Office especially, Publishing and Excel


• ability to work with private and confidential matters


• ability to work independently without close supervision


• ability to coordinate and direct volunteers


• ability to continually prioritize assignments with a strong sense of time management and work efficiency


• ability to work as a team member


• ability to communicate effectively and efficiently


• serve as a representative of the congregation and resource to visitors and potential new members


• flexible, resourceful, and organized


• ability to work some evenings or weekends as needed for special events.

To apply send resume to