Office Assistant

We are seeking an Office Assitant to join our team! You will perform clerical and administrative functions in order to drive company success.

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills

Duties and Responsibilities:

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform all other office tasks

• Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Updates with all Clients.
• Assist with Data, Organizing and Maintaining files (OneDrive & File Cabinet).
• Assist with file scans for billing (OneDrive).
• Assist Office Manager and Operational Specialist with duties.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Assist with creating schedules for PCA’s and maintaining them (OneDrive).
• Assist with updates to PCA’s and Client phone numbers & addresses in online system.
• Assist with Technician issues that might occur in office or other office.
• Provide Information to Customers.
• Keep the board updated with latest information on events, client and PCA’s.
• Assist with follow-ups on referrals in Area Referral Book.
• Assist with Director/Operational Specialist/Supervisors for events setups and etc.
• Market the company at the office front door and surrounding community
• Contributes to team effort by accomplishing related results as needed.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Office Specialist Skills and Qualifications:

• Knowledge of office administrator responsibilities, systems and procedures
• Excellent written and verbal communication skills
• Reliability and discretion: you will often learn of confidential matters
• Adaptability
• Communication, negotiation and relationship-building skills
• Organizational skills
• Customer Service
• Familiarity with email scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work
• Problem solving skills
• Initiative
• Trouble shooting
• Leadership and the ability to ‘make things happen’
• Attention to detail and problem-solving skills
• Inventory Control and Reporting Skills
• Hands on experience with office machines (e.g. fax machines and printers)
• Assist in the onboarding process for new hires
• Maintain the office condition and arrange necessary repairs
• High School diploma; additional qualification as an Administrative assistant or Technical will be a plus