Accounts Receivable and Accounts Payable Specialist

Justrite Safety Group is a growing family of industrial safety companies. Together we protect workers, workplaces, and the environment with a comprehensive range of industrial safety solutions. All Justrite Safety Group portfolio companies are united by deep safety knowledge, long experience, and a commitment to protecting people, property, and the planet.

SUMMARY:

Justrite Safety Group is seeking an Accounts Receivable and Accounts Payable Specialist will be working in our US Chemical Storage Wilkesboro, NC location. The position will be responsible for Billing, Accounts Receivable and Accounts Payable functions. The position ensures timely and accurate customer invoicing, posting of daily cash, assisting in tracking and collection of short payments, processing Accounts Payables, matching receiving documents and maintaining appropriate internal controls. The position also assists the accounting department during period-end closing, budgeting, and audits.

RESPONSIBILITIES:

Billing/Accounts Receivable:

• Posts daily cash receipts.
• Tracks and analyzes short payments while working closely with the Customer Service Department to resolve.
• Assist in standard collection activities daily, weekly, and monthly.
• Provides regular updates on the status and progress of collections and cash receipts forecast.
• Maintains the customer master files.
• Assists customers with any inquiries or requests that may arise.
• Assists in the reconciliation of online orders.
• Performs other accounting and finance-related duties as assigned.

Accounts Payable:

• Set up new vendors and maintain electronic vendor files and ERP database
• Maintain Vendor W-9s, insurance certificates, credit references, Supplier Classifications for the Federal Government and sales tax exemption certificates.
• Maintain all AP invoicing files
• Verify Purchase Orders to Invoices and resolve discrepancies.
• Invoices without purchase orders: ensure approvals and code to general ledger.
• Review Vendor statements to ensure all invoices received.
• Sales tax: ensure charged correctly and self-assess if required
• Verify expense reports and credit card bills ensuring compliance with company travel policies. Monitor individuals credit card limits. Reconcile monthly statements to general ledger.
• Timely month end close for ap and expense reports.
• Monthly accruals based on purchase order and freight documents for shipments not vouchered
• Responsible for certain accounts, ensuring they are accurate and minimizing debt
• ACH entry document retention
• Timely follow up with short pays and missed invoices

REQUIREMENTS:

• Associates Degree in Business/Accounting/Finance, or 3 years of experience preferred
• Proficiency in Excel and Adobe is strongly suggested
• Experience in manufacturing accounting software a plus
• Strong written and verbal communication skills with the ability to interact with all levels of management
• Ability to work independently
• Solution-based thinker
• Enjoys a hands-on position
• Process oriented; high attention to detail
• Excellent work habits, including a willingness to work the hours necessary to meet deadlines, especially during closing cycles and audits
• High integrity and ethics
• Place the needs of the customer as a priority; demonstrate the skills necessary to meet and exceed expectations.
• Take the initiative to communicate accurate, up-to-date plans and information to peers, and management. Express thoughts clearly, both verbally and in writing. Listen and understand the views of others. Team Player.
• Be open to different and new ways of doing things; willingness to modify one's preferred way of doing things. Looking for ways to improve processes and provide solutions.
• Actively seek opportunities to contribute. Take action to achieve goals beyond what is necessarily called for.
• Manage multiple tasks simultaneously and effectively in an efficient manner. Establish a course of action for self and/or others to accomplish specific goals.

BENEFITS:

We offer excellent comprehensive benefits that include:

• Medical, Dental & Vision benefits
• Health Care Savings Accounts and Flexible Spending Accounts
• Paid time off including vacation & personal time
• 401K - with company match. Both pretax and Roth options available
• Company paid Short Term Disability
• Company paid Long Term Disability
• Company paid Employee Assistance Program
• Employee Wellness Program