Administrative Assistant (QA)

Our client, provider of some of the world’s most advanced, technology-led defense, aerospace and security solutions, is actively seeking for the right individual to help with our quality efforts as a Quality Assurance Assistant in their Louisville, KY facility.

The Quality Assurance Assistant plays an essential role in maintaining the standards that ensure products meet pre-defined criteria of quality before reaching the consumer. By conducting thorough inspections and monitoring various stages of production, this position supports the overarching goal of minimizing errors and enhancing product reliability. The individual in this role collaborates closely with the quality assurance team to implement and uphold quality control procedures, document findings, and suggest improvements. Through their meticulous work, they contribute to the company’s reputation for quality, compliance with industry regulations, and customer satisfaction, ultimately impacting the business’s success in a competitive market.

Experience & Education Required

• Associate’s degree in a business and/or another related field with 3 to 5 years applicable work experience in an office environment

• Possesses effective communication skills, both verbal and in writing, to convey information.

• Computer literacy required to be able to prepare appropriate reports and documents.

• Proficient with Microsoft Office software (Word, Outlook, Excel, etc.)

• A fine attention to detail

• Effective problem-solving skills

• Physical endurance and the ability to stand for long periods of time.

Skills Required:

• Creating, maintaining, and entering information into databases.

• Managing filing system.

• Recording information as needed.

• Helping organize and maintain Quality office common areas.

• Performing general Quality clerk duties and shop floor administrative documentation support.

• Managing correspondence (e-mails, letters, packages, etc.) within the Quality department and other functional departments

• Be detail-oriented and able to maintain an efficient workspace. Keeping things in order is crucial.

• Computer Proficiency: Familiarity with office software (such as Microsoft Office or Google Workspace) is essential. Office Assistants create documents, spreadsheets, and presentations.

• Time Management: Juggling tasks and deadlines requires good time management.

• Prioritizing work, meeting deadlines, and multitasking efficiently are key skills.

Preferred Skills:

• An ability to work well as part of a team or when working alone

• Working knowledge of TIPQA software platform

• Knowledge of ISO 9001:2015 standard

• Fundamental understanding of root cause analysis