Administrative Assistant

Position Overview

We are accepting online applications from Neurodivergent Candidates for the position of Administrative Assistant to provide clerical and administrative support, and assisting with various tasks to ensure smooth functioning within the office environment.

Please note that all information provided in this regard will remain confidential to people outside the program. The program provides job-specific training, job coaching, and individualized support.

As an Administrative Assistant, you will:

• Greet and assist visitors in a professional and welcoming manner.
  
• Manage incoming calls, directing of calls, and messages.
  
• Maintain the reception area for visitors and clients.
  
• Collect and distribute all incoming mail, e.g. from FedEx, DHL, UPS, and USPS.
  
• Log received mail for accurate tracking.
  
• Prepare and affix labels for packages, correspondence, and other office-related items.
  
• Collect signatures and arrange couriers for domestic and international shipments.
  
• Assist in document preparation, including formatting, editing, and proofreading.
  
• Ensure conference rooms are organized and well-stocked for meetings.
  
• Prepare for meetings and events with necessary equipment and materials.
  
• Maintain cleanliness by restocking supplies and disposing of trash and recycling.
  
• Assist with scheduling management, appointments, office events, and booking rooms, as needed.
  
• Track inventory, order and restock kitchen groceries on a weekly basis.
  
• Regularly monitor and remove expired food items from the pantry and refrigerator.
  
• Ensure cleanliness and hygiene in kitchen areas.
  
• Organize breakfast orders and schedule for the office to promote a positive work environment.
  
• Order necessary office supplies and ensure appropriate organization and storage in supply areas.
  
• Assist in scheduling maintenance requests and work orders for various office tasks.
  
• Assist the administrative team in other tasks, as needed.
  
• Attention to detail and a proactive approach to problem-solving.
  
• Communicate with vendors to ensure timely delivery of services and supplies.
  

Experience and Qualifications required:

• Microsoft Office competence, advanced skills using Microsoft Word, PowerPoint, and Excel
  
• Organizational abilities
  
• Communication and interpersonal skills with team members, internal employees, and external parties.
  
• Ability to work independently and collaborate with a team.
  

Successful candidates may also have experience with some of the following (not required):

• Maintain vendor relationships and negotiate contracts as needed.
  
• Previous experience in an administrative role
  
• Organize and maintain electronic and physical filing systems
  

• Comprehensive medical coverage
  
• Dental benefits
  
• Vision care coverage
  
• Life insurance policy
  
• 401k matching program
  

Base salary plus Discretionary bonus

About Client

Our client has been certified as a Great Place to Work®! The award is based entirely on what current employees say about their experience working at the company. Great Place to Work® is the global authority on workplace culture, employee experience, and the leadership behaviours proven to deliver market-leading revenue, employee retention, and increased innovation.

Our client is an industry leader in the global commodity trade and distribution market. In our 27+ years in business, we have grown to become one of the largest privately held companies in Houston, TX and recognized as the 2nd largest chemical distributor in the world. Our diverse team spans 25+ offices worldwide, adding value by providing logistic, risk management, financing, and market intelligence services. We strive to enhance international commerce through the physical movement and marketing of industrial petrochemicals, polymers, fuels, and raw materials. By providing our suppliers and customers with streamlined services, they are able to focus on their core business.

About Potentia

Potentia is a social enterprise dedicated to improving opportunities for neurodiverse employment. Potentia’s STARS program educated employers on the benefits of employing ND individuals and to best support them. Both Client and Potentia are Equal Opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation. Client participates in E-Verify in certain locations as required by law.

Next steps

• Upload your Resume and contact information here.
  
• Qualified candidates will chat with Potentia to share their preferences and strengths.
  
• Selected candidates then interview with employers and complete short, work-related projects which allow them to show their abilities and better understand the roles.
  
• Potentia will support and facilitate accommodations throughout the employer selection process.